Accounting Clerk

JOB SUMMARY : The Accounting Clerk is responsible for assisting the Director of Finance in overseeing the smooth and efficient processing of accounting-related information and systems at the property level.

Responsibilities :

Accounts Payable (A / P)

Utilize BirchStreet to review, match, and process purchase orders, receiving documents, and vendor invoices.

Ensure all invoices are properly uploaded, routed, and approved through BirchStreet’s workflow before payment.

Maintain vendor profiles and update purchasing or approval workflows within BirchStreet as needed.

Reconcile vendor statements and maintain organized digital / physical AP files.

Verify accuracy of vendor invoices, match with purchase orders, receiving documents, and obtain proper departmental approvals.

Preparing accruals for expenses and other outstanding costs during month-end and year-end closing.

Income Audit

Support daily income audit tasks, including :

Reviewing daily revenue reports form PMS / POS systems.

Verifying accuracy of cash drops, credit card settlements, and revenue postings.

Assist the Staff Accountant and / or Director of Finance with revenue-related reporting as needed.

Perform other duties and projects as assigned by the Director of Finance.

Policy and Service Responsibility

Must adhere to all hotel / company loss prevention guidelines.

Physical Requirements

Able to perform the essential functions consistent safely and successfully with the ADA, FMLA, and other federal, state and local standards, including meeting quality standards.

Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state and local standards.

Must be able to lift and carry up to 25 lbs.

Must be able to sit, stand, and squat frequently.