Front Office Coordinator / Accounting Assistant

Job Description

Job Description

We are looking for a detail-oriented Front Office Coordinator / Accounting Assistant in Eugene, Oregon. This contract position offers an exciting opportunity to contribute to administrative and accounting functions in a dynamic and fast-paced environment. The ideal candidate will possess strong organizational skills, technical proficiency, and a collaborative mindset to support daily office operations and financial tasks.

Responsibilities :

• Coordinate daily administrative tasks, including receiving and distributing mail, managing supply orders, and handling outgoing packages.
• Perform data entry and file management, ensuring accurate organization and retrieval of records, including accounting notebooks and archived files.
• Assist with tenant-related processes such as deposit dispositions, rent increases, and preparation of required mailings in compliance with applicable laws.
• Oversee vendor compliance by tracking certifications, insurance coverage, and licensing expiration dates.
• Support accounting functions such as reconciling credit card statements, updating loan schedules, and preparing year-end financial reports.
• Manage state tax filings and other accounting-related submissions, ensuring accuracy and adherence to deadlines.
• Conduct rental market surveys and assist with tenant service calls for commercial properties, scheduling vendors as needed.
• Maintain effective communication with tenants, vendors, and team members to foster a respectful and collaborative work environment.
• Run occasional errands, including bank deposits, and assist with special projects assigned by management.
• Utilize property management software and accounting tools to ensure efficient handling of financial and administrative tasks.
• High school diploma or equivalent, with at least 2 years of experience in office administration and accounting support.
• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel, as well as QuickBooks and property management software such as AppFolio.
• Strong oral and written communication skills, with the ability to interpret documents such as rental agreements and procedure manuals.
• Excellent attention to detail and problem-solving abilities to ensure accuracy in administrative and financial tasks.
• Ability to work collaboratively within a team and maintain detail-oriented interactions with tenants, vendors, and colleagues.
• Physical capability to perform job tasks, including standing, walking, and lifting up to 25 pounds as needed.
• Eligibility to work in the United States.
• Familiarity with bookkeeping principles and general accounting practices.