Administrative Support Assistant

Job Details

DAP Health Sunrise - Palm Springs CA

Full Time

$21.00 - $23.17 Hourly

Admin - Clerical

Description

At DAP Health we are committed to transforming lives and advancing health equity for all. As a leading nonprofit health care provider we deliver compassionate high-quality care to the diverse communities of the Coachella Valley and San Diego County. Our comprehensive services range from primary care to mental health wellness programs and beyond with a focus on those who are most vulnerable. Joining our team means becoming part of a passionate innovative organization dedicated to making a meaningful impact in the lives of those we serve. If youre looking for a dynamic and purpose-driven environment we invite you to explore the opportunity to contribute to our mission.

Job Summary

Under the direction of the Chief Information Officer (CIO) the Administrative Support Assistant at DAP Health provides comprehensive administrative and clerical support to the Information Technology Finance Contracts and Legal departments. This role serves as a key resource for the CIO and the broader administrative teams managing daily operations coordinating schedules and streamlining workflows to ensure the smooth functioning of a dynamic cross-functional environment. Responsibilities also include assisting the administrative team with completing insurance applications requesting and organizing certificates of insurance and maintaining accurate tracking of communications and documentation related to reportable property casualty and auto claims and incidents. Additionally this role supports the Finance Contracts Administrative and IT teams with ordering office supplies. The ideal candidate will work independently handling a wide range of complex and confidential tasks while demonstrating exceptional communication and interpersonal skills. This position requires the ability to interact effectively with internal teams and external partners delivering high-quality support across multiple departments.

Supervisory Responsibilities : None

Essential Duties / Responsibilities

• Provide high-level administrative support including calendar management meeting coordination and day-to-day operational tasks
• Prepare format and distribute reports presentations and correspondence for internal teams and organizational stakeholders
• Support project tracking by monitoring task completion and compiling progress updates for internal reporting
• Process and submit pre-approval forms distribution requests quotes and invoices in accordance with organizational policies
• Review assess route and respond to correspondence ensuring timely follow-up and resolution of action items
• Act as a communication liaison between internal departments and external partners to facilitate accurate and timely information exchange
• Coordinate logistics for departmental meetings trainings and special events including scheduling materials and setup
• Respond to inquiries from administrative and clinical staff as well as external stakeholders with professionalism and efficiency
• Collaborate with cross-functional teams to support the integration and alignment of administrative operations across the organization
• Assist with reconciliation of company credit cards as needed
• Sort and distribute incoming and outgoing mail daily across all departments and manage courier services
• Maintain and track usage of the campus postage machine including oversight of the postage log
• Order and manage departmental supplies through the DAP Ordering Portal
• Perform other duties as assigned to support departmental and organizational needs

Qualifications

Required Skills / Abilities

Education and Experience

Working Conditions / Physical Requirements

Key Skills

Generator,Accomodation,Football,Advertising,Architectural Design

Employment Type : Full-Time

Experience : years

Vacancy : 1

Hourly Salary Salary : 21 - 23