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AP Specialist
AP SpecialistLifeMD • New York City, New York, USA
AP Specialist

AP Specialist

LifeMD • New York City, New York, USA
[job_card.variable_days_ago]
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  • [job_card.full_time]
[job_card.job_description]

Description

About us

LifeMD is a leading digital healthcare company committed to expanding access to virtual care pharmacy services and diagnostics by making them more affordable and convenient for on both treatment and prevention our unique care model is designed to optimize the patient experience and improve outcomes across more than 200 health concerns.

To support our expanding patient base LifeMD leverages a vertically-integrated proprietary digital care platform a 50-state affiliated medical group a 22500-square-foot affiliated pharmacy and a U.S.-based patient care company with offices in New York City; Greenville SC; and Huntington Beach CA is powered by a dynamic team of passionate professionals. From clinicians and technologists to creatives and analysts were united by a shared mission to revolutionize enjoy a collaborative and inclusive work environment hybrid work culture and numerous opportunities for growth. Want your work to matter Join us in building a future of accessible innovative and compassionate care.

About the role

The Accounts Payable (AP) Specialist is responsible for performing a variety of accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. This role ensures timely and accurate processing of invoices and vendor payments while adhering to company policies and internal controls. The ideal candidate will be

detail-oriented possess strong organizational skills and have a solid understanding of accounting principles.

Responsibilities :

Invoice Processing and Payment

  • Receive review and process all vendor invoices ensuring proper coding
  • documentation and authorization are in place.
  • Verify the accuracy of invoices and other accounting documents or records.
  • Match invoices to purchase orders and receiving reports; investigate and resolve
  • discrepancies.
  • Enter and upload invoices into the accounting system in a timely and accurate manner.
  • Process weekly payment runs (checks ACH wire transfers) and ensure compliance with
  • internal controls.
  • Maintain accurate records of all vendor payments and transactions.

Vendor Management

  • Communicate with vendors and internal departments to resolve payment discrepancies
  • and answer inquiries.
  • Establish and maintain good working relationships with vendors.
  • Maintain and update vendor files including W-9 forms and banking information ensuring
  • data integrity and compliance.
  • Assist in the annual preparation and distribution of 1099 forms.

    • Reconciliation and Reporting

  • Perform month-end closing activities related to Accounts Payable
  • Reconcile vendor statements to accounts payable records.
  • Assist with audits by providing necessary documentation and explanations.
  • Prepare and generate various AP reports as needed for management review.

    • Requirements

    Basic Qualifications :

  • Associates or Bachelors degree in Accounting Finance or a related field preferred.
  • Minimum of 5 years of experience in a dedicated Accounts Payable role.
  • Experience with Netsuite preferred
  • Proficient in Microsoft Office Suite especially Excel (e.g. VLOOKUP pivot tables).
  • Strong understanding of basic accounting principles and AP best practices.
  • Excellent data entry skills with high attention to detail and accuracy.
  • Proven ability to meet deadlines in a fast-paced environment.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Ability to work independently and as part of a team.

    • Benefits

  • Salary Range : $40000 - $50000
  • Health Care Plan (Medical Dental & Vision)
  • Retirement Plan (401k IRA)
  • Life Insurance (Basic Voluntary & AD&D)
  • Unlimited PTO Policy
  • Paid Holidays
  • Short Term & Long Term Disability
  • Training & Development

    • Required Experience :

    IC

    Key Skills

    Accounting Software,Time Management,Accounting Tally,Accounts Reconciliation,Vendor Management,Organizational Skill,Administrative Support,Accounts Management,General Ledger Accounting,Accounting,Communication,General Ledger Accounts,Financial Statements,Sales Account Management,Account Payables Management

    Employment Type : Full Time

    Experience : years

    Vacancy : 1

    Monthly Salary Salary : 40000 - 50000

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