Fund Manager

Fund Manager Position

The fund manager will have the opportunity to work directly with our inspiring group of faculty who are dedicated to resolving fundamental questions that lie at the core of Anthropology as a field of intellectual inquiry and work alongside our devoted staff team who support them and the department in its mission.

Under the direction of the department manager, the fund manager is responsible for managing the department's extramural and intramural funds, as assigned, and the administration of fund activities. The fund manager prepares financial reports for PIs, analyzes financial data and identifies discrepancies, performs accounts payable and payroll adjustment transactions and advises faculty and students on university financial policies and procedures and other administrative issues. The fund manager reviews and approves travel reimbursements, ensuring that the proper fund sources are charged.

Further, the role generates regular and customized financial reports for the departmental budget, provides short- and long-term fiscal planning, monthly reporting on faculty research accounts, expenses and projections and serves as an informational resource for faculty and grad students for their contracts & grants. They also assist faculty and graduate students with the proposal process for intramural and extramural grants and interact with OCGA and EFM on the submission and approval of grant proposals, administration of grant and fellowship award funds, and management and closeout of awards. The fund manager also assists the department manager with financial projects and other tasks as needed.

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit the UC Benefit package to discover benefits that start on day one, and the UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications:

• Ability to work independently, accept challenging circumstances, and take initiative to solve problems where solutions are not always readily apparent. (Required)
• Demonstrated skill in reading and interpreting technical documents, such as agency policies, statements, manuals, award documents and other materials. (Required)
• Demonstrated working knowledge of federal and state contract and grant policies and procedures, including proposal preparation requirements. (Preferred)
• Strong proficiency in designing and using complex spreadsheets (MS Excel) and database tools for financial and administrative purposes. (Required)
• Skill in writing clear, correct business memoranda, letters, emails, reports and other material. (Required)
• Excellent analytical skills to access financial information, anticipate problems, develop solutions, make recommendations, and implement changes and the ability to understand, interpret, process, and review online entries for the campus systems for accounting, payroll, and personnel. (Required)
• Ability to maintain confidentiality and to perform work with high level of tact, discretion, and diplomacy. (Required)
• Demonstrated knowledge of basic accounting principles and procedures, including debit, credit, encumbrances, liens and record reconciliation and skill in analyzing financial data to produce clear and concise reports. (Required)
• Demonstrated interpersonal skills to build and maintain productive working relationships with faculty, staff and other campus and non-campus entities; ability to work as a team player and well-developed leadership skills to mentor others (Required)
• Ability to effectively prioritize, work with frequent interruptions and/or with short timelines for completion of projects. (Required)
• Demonstrated ability to work independently with initiative, setting priorities to complete tasks in an organized and timely manner with a high degree of accuracy. (Required)

Education, Licenses, Certifications & Personal Affiliations:

• Bachelor's Degree in related area and/or equivalent experience/training (Required)

Special Conditions for Employment:

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Schedule: 8:00 a.m. to 5:00 p.m.

Union/Policy Covered: 99-Policy Covered