Administrative Assistant

Job Description

Job Description

Our client, a respected Financial Group, has an urgent opening for an experienced Administrative Assistant. This is a high-visibility role supporting Principals and ensuring seamless daily operations. We’re seeking someone who thrives in a fast-paced environment, communicates with ease, and takes initiative naturally.

Location : Onsite in Jacksonville, FL (32207)

Pay : $23–$25 / hr

Assignment : Temp-to-Hire

Who You Are (Required Soft Skills)

Independent, fast-paced, and proactive—loves taking charge

Outgoing, influential, and energetic

Thrives in communication-driven, problem-solving roles

Enjoys tackling complex challenges with confidence

About the Role

The Administrative Assistant will play a central role in supporting the Principals and ensuring smooth office operations. This position requires excellent judgment, discretion, and the ability to manage sensitive information, multiple tasks, and shifting priorities.

Key Responsibilities

Handle confidential information with professionalism and discretion

Provide comprehensive administrative support to Principals

Manage calendars, schedules, travel, and meeting coordination

Act as the primary point of contact for internal / external clients

Answer calls, relay messages, and draft communications on behalf of Principals

Track priority items and ensure timely follow-up

Perform routine office tasks (printing, copying, emails, etc.)

Prepare documents for review / signature and organize meeting materials

Maintain paper and digital filing systems

Prepare and reconcile expense reports

Partner with Operations Managers and Receptionist to support Management Team needs

Support Compliance Manager with regulatory documentation and communications

Provide backup coverage for receptionist and other admin roles as needed

Coordinate with building management and IT service providers

Assist with cross-departmental tasks and additional duties as assigned

Requirements

2+ years of administrative support experience

Proficiency with Microsoft Office Suite and Adobe

Excellent time management and prioritization abilities

Strong attention to detail and problem-solving skills

Clear, professional written and verbal communication

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here :

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The pay transparency policy is available here :

https : / / www.dol.gov / sites / dolgov / files / ofccp / pdf / pay - transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

#1070

Company Description

This company offers growth and a great group of people to work with.

Company Description

This company offers growth and a great group of people to work with.