Administrative Assistant

Administrative Assistant

The Town of Frederick is Built on What Matters. Our mission is to foster an exceptional and inclusive community rooted in Family, Respect, Empowerment, and Dedication (FRED). As the first point of contact for residents, businesses, and visitors, this role plays a critical part in shaping positive experiences and ensuring responsive, effective government service.

Position Summary

The Administrative Assistant is the forward-facing representative of the Town, providing a combination of customer service, administrative support, and program coordination. This role ensures that residents, contractors, and internal staff receive timely, accurate, and professional assistance. The position requires someone who is highly adaptable, skilled at multitasking, and comfortable balancing daily front-desk functions with project-based responsibilities.

Core Responsibilities

• Serve as the first point of contact at assigned customer facing points (Town Hall / Admin Building / Public Works).
• Provide in-person, phone, and email assistance to staff, residents, contractors, vendors, and external stakeholders.
• Schedule and coordinate meetings, rooms, and calendars for staff and leadership.
• Assist with community outreach initiatives, special events, block parties, etc.
• Draft, review, and distribute memos, presentations, and reports.
• Process payments (licenses, permits, utilities), invoices, and purchase orders.
• Maintain records, filing systems, and office supply inventory.
• Track and input data into Town systems (Accela, Tyler, Laserfiche, etc.).
• Support business license applications, renewals, and record upkeep.
• Assist with permits and program tracking (stormwater inspections, water use, conservation, tree programs, grants).
• Provide cross-coverage with other administrative staff across divisions.
• Conduct research and provide administrative support for special projects.
• Act as Notary Public for staff and residents.
• Additional duties as assigned

Required Skills & Characteristics

Qualifications

Physical Requirements

The Town of Frederick is an equal opportunity employer, and does not discriminate on the basis of age, race, color, ancestry, religion, creed, national origin, gender, physical or mental disability, sexual orientation, gender identity, or veteran status. The Town complies with the Civil Rights Act of 1964, related Executive Orders 11246 and 11375, Title IX of the Education Amendments Act of 1972, Sections 503 and 504 of the Rehabilitation Act of 1973, Section 402 of the Vietnam Era Veteran's Readjustment Act of 1974, the Age Discrimination in Employment Act of 1967, as amended, the Americans with Disabilities Act of 1990, the Civil Rights Act of 1991, and all civil rights laws of the State of Colorado. Accordingly, equal opportunity of employment shall be extended to all persons and the Town shall promote equal opportunity and treatment through fair and equitable hiring practices.

Compensation : $41,872.00 - $62,808.00 per year