Administrative Support Assistant II

Administrative Support Assistant II

Job No : 538060

Work Type : Full Time

Location : Main Campus (Gainesville, FL)

Categories : Facilities Operations / Skilled Trades, Office / Administrative / Fiscal Support, Veteran's Preference Eligible

Department : 63530100 - FS-OPER EG FLEET MNGMT-ADMIN

Job Description

Classification Title :

Administrative Support Assistant II

Classification Minimum Requirements :

High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.

Job Description :

Receive and respond in a timely manner to requests for vehicle reservations, taking reservations, confirming reservation, and correspondence. Input and update reservation requests, customer data, and vehicle information.

Data entry and use of office computer systems for creating work orders, reports, developing spreadsheets and correspondence, transferring files, and updating records. Receive all new vehicles and input them in the Admin Portal. Explain policies and procedures related to vehicle use and purchase.

Answers all office phone lines, take messages, answer inquiries, and give directions. Serves as a unit contact and liaison to Motor Pool, the public, and other university departments. Assists department employees with administrative questions and tasks.

Maintain vehicle files according to established filing system. Track and record all safety inspections completed / received for vehicles throughout the state. Receive all safety recalls and distribute them to the correct departments.

Support the continued use and operations of office equipment (copier, computers, printer, scanner and fax machine). Alert appropriate staff to order supplies and replace used, worn or depleted supplies. Open and disburse office mail. Coordinate lost and found information.

Check vehicle history, inspection, and maintenance schedules for additional needs and call customers with estimates on their vehicle repairs.

Coordinate and dispatch work orders to technicians. Coordinate with superintendent as needed.

Valid Class E Driver's License is Required.

NORMAL WORK SCHEDULE :

Monday-Friday 7 : 00AM TO 3 : 30PM

A criminal background will be conducted.

Expected Salary :

$19.00 to $22.00 Hourly based on experience

Required Qualifications :

High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.

Preferred Qualifications :

Two or more years of customer service experience.

Knowledge of Microsoft Office Suite of programs.

Experience with a vehicle service agency or state / government vehicle fleet operation.

Basic knowledge of automotive systems and terminology.

Special Instructions to Applicants :

In order to be considered, you must upload your resume.

Application must be submitted by 11 : 55 p.m. (ET) of the posting end date.

Health Assessment Required :

No

Applications Close : 18 December 2025

To apply, visit https : / / explore.jobs.ufl.edu / en-us / job / 538060

Our Commitment :

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

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