HR Assistant

Definition and Examples of Work

• Maintains records of all current job applicants and posting notices and maintains records of all job vacancies.
• Performs new hire onboarding and employee data entry.
• Performs data entry and makes changes to the employee benefits records related to status changes, new hires, and terminations.
• Assists in preparation of reports required by state and federal government agencies on a monthly, quarterly, and annual basis.
• Assists in preparation, filing and keeping accurate records.
• Helps coordinate and prepares for employee events such as service awards, annual events, holiday events, etc.
• Maintains employment files for KTA employees.
• Prepares and sends COBRA information to employees.
• Assists with employee policy updates and posting to iKTA.
• Addresses employee supervisory questions related to employment policies, benefits, timekeeping, payroll, etc.
• Ensures compliance with all federal, state, and local employment laws; maintains standards within HR office (files, forms, etc.).
• Additional duties may be assigned as business needs require.

Latitude and Impact of Position

This position works independently and as part of a team, including researching, providing input, and problem solving with others to complete tasks. The position provides training to others in an informal manner. Decision making is typically done independently in regard to decisions affecting work tasks and departmental processes. Purchase decisions are referred to the supervisor. Successful completion of job tasks impacts operating costs, employee satisfaction, and internal policies and procedures.

Work Environment

The work environment described here is the representative of the general work environment for the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Primarily works in office environment while using computers and related peripherals and other office equipment.

QUALIFICATION

Required Knowledge, Skills and Abilities

• Competency in MS Office, Word, Excel is required.
• Strong written and verbal communication skills.
• Strong attention to detail and accuracy in work product.
• Adaptable to different personalities and situational needs.
• Effective project management skills.
• Problem solving and critical thinking skills.
• Experience with office equipment such as copiers, scanners, Windows/iOS computers and peripheral equipment.
• Adheres to strict confidentiality standards.
• Ability to work independently on a variety of projects concurrently.
• Ability to exercise sound judgment, sensitivity, and creativity with changing needs and situations.
• Ability to research, evaluate and analyze new techniques, methods, and procedures.

Preferred Knowledge, Skills and Abilities

• Knowledge of HR fundamentals and employment laws.
• Experience with employee data management software.

Required Education and Experience

• Bachelor's degree in Human Resources or related field.
• Minimum two years of experience in Human Resources setting.

Certification, License, Registration

• Driver license with good driving record.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit for long periods of time (or stand with elevated desk, if preferred)
• Occasional standing, walking, bending, twisting, turning, kneeling, squatting, and reaching overhead with hands and arms.
• Must be able to hear, listen, and talk (continuous)
• Ability to see up close and visualize computer screen (continuous), and see at a distance and adjust focus (occasional)

Other requirements

• Frequent travel to other locations outside the corporate office (i.e. new hire orientation, attend benefit meetings, employee events)
• Occasional work beyond normal office hours to meet needs of 24/7 business operations.