Sr Administrative Coordinator

Senior Administrative Coordinator

At Eisai, satisfying unmet medical needs and increasing the benefits healthcare provides to patients, their families, and caregivers is Eisai's human health care mission. We're a growing pharmaceutical company that is breaking through in neurology and oncology, with a strong emphasis on research and development. Our history includes the development of many innovative medicines, notably the discovery of the world's most widely-used treatment for Alzheimer's disease. As we continue to expand, we are seeking highly-motivated individuals who want to work in a fast-paced environment and make a difference. If this is your profile, we want to hear from you.

The Senior Administrative Coordinator performs high level administrative and project support to the assigned manager (typically Director or above) and the respective members / teams that report into this position. This role requires strong organizational, communication, and project management skills to ensure smooth execution of administrative operations.

Essential Functions

• Provide proactive, day-to-day administrative support with minimal supervision, managing calendars, scheduling meetings, coordinating logistics, and arranging domestic and international travel.
• Prepare and submit expense reports, reconcile international transactions, process invoices, assist with purchase orders, and manage contracts and master service agreements in compliance with global policies.
• Support strategic administrative initiatives and contribute to process improvements across the organization.
• Maintain organized data and file management systems to ensure accuracy and accessibility.
• Collaborate with administrative staff across departments to support broader team goals.
• Provide backup support to the Senior Site Administrative Coordinator for office management, site services and operations.
• Serve as an Eisai ambassador for Japanese expatriates and visitors, coordinating logistics, housing, and transportation needs with cultural sensitivity and awareness; understanding of Japanese culture is preferred.
• Demonstrate professionalism and cultural awareness when interacting with global teams and stakeholders.

Requirements

Eisai is an equal opportunity employer and as such, is committed in policy and in practice to recruit, hire, train, and promote in all job qualifications without regard to race, color, religion, gender, age, national origin, citizenship status, marital status, sexual orientation, gender identity, disability or veteran status. Similarly, considering the need for reasonable accommodations, Eisai prohibits discrimination against persons because of disability, including disabled veterans.

Eisai Inc. participates in E-Verify. E-Verify is an Internet based system operated by the Department of Homeland Security in partnership with the Social Security Administration that allows participating employers to electronically verify the employment eligibility of all new hires in the United States.