Executive Assistant

Job Description

This is a full-time, in-person position in Salinas, CA.

Salary Range :

$70,304 - $74,048 DOE

How to Apply

Please send a cover letter, resume, and 3 references with contact information to HR@actioncouncil.org. The full job description can be found on www.actioncouncil.org / careers.

Application deadline : Until filled, priority screening deadline December 12, 2025.

About Action Council

The Action Council of Monterey County was created in 1994 to address unmet needs of low-income residents due to welfare reform. It has since evolved into a hub for social innovation, incubation, and cross-sector collaboration. Action’s mission is to empower people to transform their communities by incubating leaders, ideas, organizations, and collaborative action. It has incubated Building Healthy Communities (BHC), Mujeres en Acción, and other grassroots organizations.

Building Healthy Communities Monterey County (BHCMC) engages and develops community leadership to achieve equitable outcomes in health, education, and economic opportunity. Coordinated through Action Teams, BHCMC works towards policy and systems change grounded in a healing-informed racial justice framework.

Position Overview

Action Council / Building Healthy Communities is seeking an organized individual passionate about supporting our mission to activate Monterey County resident voice and power to build an inclusive, anti-racist democracy and safe, thriving communities. Reporting directly to the Executive Director, the Executive Assistant will serve as a vital link between the Executive Director, the organization, and the community.

In this role, the Executive Assistant will manage the Executive Director's calendar and projects, correspondence, and communications, ensuring smooth day-to-day operations. Responsibilities include preparing documents and presentations, scheduling and coordinating meetings, maintaining records, and facilitating communication  with the Board of Directors and Board Committees. In addition to supporting the Executive Director, the Executive Assistant  will collaborate closely with the Support Team, and assist with administrative duties as needed, as backup to the front office. Responsibilities include maintaining communication channels, bilingual media outreach, and supporting key relationships with a diverse set of stakeholders — from residents, partners and donors, to elected officials. This role is ideal for an energetic multitasker with a knack for relationship-building and a commitment to making a difference. This position is on-site at the Salinas office. College degree preferred, but not required.

Responsibilities / Duties :

• Manage the Executive Director’s schedule, coordinate meetings, and actively help prioritize tasks.
• Attend staff meetings, take notes and track outcomes and follow-up actions, and, facilitate some meetings.
• Support administrative tasks associated with the Board of Directors, maintaining accurate and organized records for Board and Committee activities.
• Prepare presentations, communications, and reports for the Executive Director and Board.
• Play a leadership role in developing internal policies and procedures across the organization.
• Support the development of bilingual communications, including external communications like press releases and web content.
• Schedule and coordinate Board and staff events, activities, and festivities.
• Maintain positive relationships with the Executive Director, Board members, staff, and the public.
• Act as the first point of contact when the Executive Director is out of the office.
• Other duties as assigned.

Requirements :

Skills :

Work Environment and Position Type

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

This is a full-time, in-person role based in Monterey County, with typical hours Monday through Friday, 8 : 30 a.m. to 5 : 00 p.m. Occasional evening or weekend work is required. Our office is located in downtown Salinas.

Benefits

Benefits include Medical, Dental, Vision and 403(b). We also provide competitive vacation, and sick leave. We value the well-being and health of our employees, which is why our benefits package also includes two yearly office closures of the organization mid-year and at the end of the year that will be considered paid holiday time off. Benefits are available when an employee completes the introductory period and meets eligibility.

Physical Demands

How to Apply

Please send a cover letter, resume, and 3 references with contact information to HR@actioncouncil.org. The full job description can be found on www.actioncouncil.org / careers.

Application deadline : Until filled.

Action Council of Monterey County is an Equal Opportunity Employer . We are committed to building a diverse and inclusive team and strongly encourage applications from people of color, women, LGBTQ+ individuals, people with disabilities, and members of other historically marginalized communities. We do not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or any other protected characteristic as established by law. If you are selected for an interview and require accommodations, or if you have any questions about accessibility or the hiring process, please contact HR@actioncouncil.org.

Values : Resident centered / Resident voice, Power-building, Equity, Compassion, Healing, Dignity, Authenticity, Love, Unity, Solidarity, Justice, Affirmation, Inclusion, and People matter and are valued.