Senior Executive Assistant

Administrative Support Executive Assistant

Provide administrative support for ministry CEO or System Office executive.

Coordinate schedules, visitors, telephone calls, meetings, deadlines and presentations to ensure the executive office functions seamlessly.

Maintain executive office calendar.

Oversee scheduling, catering, document preparation and distribution for meetings and conference calls for the Board of Director and Board committees.

Schedule and coordinate management meetings, conferences, special events, and travel arrangements.

Attend board and management meetings, maintain minutes of all proceedings and act as custodian for all related documentation.

Prepare and distribute subsequent correspondence as needed, and follows up on action items to ensure completion.

Prepare and coordinate the preparation of correspondence, reports, presentation materials and other written communications as required.

Monitor financial and budget information and prepares data for review.

May supervise administrative staff, including scheduling, recruitment, payroll, and staff relations.

Provide input to performance management.

Education :

High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.

Note : Required professional licensure / certification can be used in lieu of education or experience, if applicable.

Ascension Illinois delivers compassionate, personalized care throughout Chicago and its surrounding suburbs. As one of the largest health systems in Illinois with 15 hospitals and more than 230 sites of care, you will find an environment that allows you to thrive and create a career path you love. Join a diverse team of more than 17,000 associates and more than 600 providers who are dedicated to providing compassionate, personalized care to all.

Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.

Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you.

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex / gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws.

This employer participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.