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Events and Hospitality Coordinator
Events and Hospitality CoordinatorAtlanta Fine Homes Sotheby's International Realty • Atlanta, Georgia, United States
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Events and Hospitality Coordinator

Events and Hospitality Coordinator

Atlanta Fine Homes Sotheby's International Realty • Atlanta, Georgia, United States
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  • [job_card.full_time]
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Metro Atlanta’s No. 1 residential real estate firm is seeking a highly organized and service-oriented Events and Hospitality Coordinator to join our Atlanta-based real estate team. The Hospitality Coordinator plays a key role in creating exceptional experiences across our firm’s offices and events. This role blends event execution, logistics management and high-level service coordination, ensuring every internal and client-facing engagement reflects our brand’s excellence. The position requires precision, confidence and proactive decision-making in a fast-paced, professional setting.

This role partners directly with the Executive Assistant to the President and CEO as well as senior leadership to execute firm-wide experiences and initiatives. The position is highly visible and integral to maintaining the company’s brand standard of excellence.

This position may require occasional travel between our Atlanta-area offices to support events and on-site coordination.

Schedule : Monday – Friday 8 : 00 a.m. – 5 : 00 p.m., occasional evening or off-site event support is expected.

Salary : Commensurate with experience

Key Responsibilities :

Event Coordination & Hospitality Management

  • Assist EA in planning, organizing, and executing company-wide events (on-site and off-site).
  • Manage catering and hospitality needs for meetings and events (excluding sales meetings).
  • Prepare event proposals with multiple options based on budget and event type; oversee all logistics and confirmations.
  • Serve as the main point of contact for vendors and service providers to ensure smooth event execution.
  • Process event-related billing accurately and on time, following internal accounting procedures.

Travel & Logistics Support

  • Assist managers with travel arrangements (flights, hotels, transportation) per EA guidance and company policy.
  • Coordinate all travel logistics and ensure smooth communication with service providers.

    • Administrative & Marketing Support

  • Create and manage Typeform questionnaires for event planning and feedback.
  • Design and send event invitations via Paperless Post, OTTO texts, and ActivePipe.
  • Track RSVPs and maintain accurate event data.
  • Provide cross-departmental administrative support for hospitality and marketing initiatives.
  • Support marketing communications, including setting up Egnyte folders and submitting design requests.

    • Technology & Meeting Space Support

  • Coordinate with IT for meeting setup with AV, presentations, and music for events.
  • Partner with front desk coordinators to ensure smooth event execution, managing troubleshooting when necessary.

    • Vendor & Front Desk Coordination

  • Maintain clear communication with vendors and front desk teams for setup, delivery, and event execution.
  • Provide detailed event instructions and timelines to ensure seamless operations.

    • Seasonal & Special Projects

  • Organize and manage annual programs such as Adopt-a-Family and holiday card mailings.
  • Coordinate birthday and holiday cards from leadership and managers as requested.

    • Required Qualifications :

  • A minimum of two years of experience in hospitality, event coordination, or office management.
  • Strong organizational, multitasking, and time-management skills.
  • Excellent verbal and written communication.
  • Proficient in Google Suite, Paperless Post, Typeform, and event coordination tools.
  • Detail-oriented and proactive, with a high level of professionalism.
  • Self-sufficient and accountable, yet comfortable working under direction.
  • Flexible, adaptable, and thrives in a fast-paced environment.

    • Preferred Qualifications :

  • Corporate or real estate industry experience.
  • Basic understanding of AV setups and meeting technology a plus.
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