Document Controls Administrator

Job Summary

The Document Control Clerk will support the construction Project Team in various administrative tasks, including but not limited to ordering office supplies, making copies, scanning documents, and maintaining files and records. Additionally, this role is essential for coordinating and maintaining daily communication with the onsite security team regarding personnel entry, subcontractors, and deliveries. Essential Functions

Receive and submit Correspondence, Submittals, and Requests for Information Documents (RFIs) to our client’s internet-based construction management system specific to this project.

Create Logs for Submittals and RFIs for Quality Control

Create Purchase Orders to Order Supplies for office trailer on the project

Initial office setup and organization

Meet, greet, and direct all foot traffic at a field job site

Assist HR and support A / P, A / R, and Document Control functions

Complete requisitions, manage applicants and applications, conduct applicant screenings, and coordinate interviews with managers

Process new hire onboarding and orientations

Administer on-site pre-employment drug screens and coordinate physicals with clinic

Answer general HR questions for employees

Work with supervisors to resolve discrepancies with time and attendance / payroll

Accounts payables (preparation and processing)

Tracking and verification

Contacting subcontractors and requesting various documents and information

Document control functions such as archiving and project close-out

Coordinate meetings

Respond to emails from clients, subcontractors, visitors, and project team members

Order office supplies

Make copies, scan, and file documents

File and maintain project files and records

This job summary is intended to describe the general nature and level of work performed by individuals assigned to this position. The job summary is not intended to be an exhaustive list of responsibilities, duties, and skills required. Required Skills & Experience

2 plus years of previous administrative experience preferred

1-year submittal clerk experience preferred

Strong prioritization and organizational skills; detail-oriented

Strong working knowledge of Microsoft programs such as Excel and Word

Excellent verbal and written communication skills

Dependable, self-motivated, and task-oriented

Ability to work in a fast-paced construction environment

Dependable and self-motivated

Construction knowledge / experience is preferred, not required

Bilingual, Spanish proficiency required

Only local candidates will be considered

Benefits and EOE

Zachry offers an industry-leading benefits package for our employees and their families.

• Medical, Dental, Vision, and Life insurance
• 401k, Paid leave, and Bonus Program
• Company-paid short-term and long-term disability insurance
• Employee assistance program
• For additional company information, please visit www.zachrycorp.com