Administrative Support Specialist

ADMINISTRATIVE SUPPORT SPECIALIST

BB&E is an employee-owned full service civil and environmental engineering and consulting firm, headquartered in Northville, Michigan, which services both the Federal and Industrial sectors throughout the United States. BB&E team members provide Environmental Consulting, Facilities Engineering and Program / Project Management Services to Federal and private sectors.

Position Summary

BB&E is seeking a dynamic and detail-oriented Administrative Support Specialist to join our team, to support the environmental restoration program at Travis AFB, CA.

Job Duties & Responsibilities

• Communicate scientific or technical information by telephone, in written form, email, and in person
• Manage meeting logistics that includes organizing and preparing meeting materials, facilitating / briefing meetings, and preparing meeting minutes and action items reports
• Prepare and coordinate status reports to supervisor and government POC(s) in written form and email
• Experience in using computer hardware, peripherals, and standard computer software programs such as Microsoft Office Applications, SharePoint, and Adobe Acrobat (PDF Editor & Creator)
• Demonstrate a high level of proficiency in the use of the English Language in oral and written format
• Organize and prioritize multiple tasks, maintain records, and work with interruptions to accomplish work
• Observe, receive, obtain, and integrate information from multiple sources to consolidate and format
• Provide quality control for work products and resolve any issues identified
• Coordinate / create project documentation that complies with business rules and governing standards
• Consolidate input from AFCEC / CZP Branch staff for monthly newsletters
• Incorporate all comments and submit the newsletter to the Government upon approval
• Consolidate AFCEC / CZP Branch inputs for WARS prepared in accordance with (IAW) the AFCEC / CZP Business Rule on weekly / monthly activity report
• Consolidate information to prepare a weekly quad chart containing items of importance

Requirements

Key Qualifications

o Office communication, verbally or in written format

o Meeting preparation, coordination, and execution

o Proficient with the entire Microsoft Office suite including Microsoft Word, Excel, PowerPoint and Outlook in addition to Adobe Acrobat, InDesign, Photoshop, and Illustrator

o Time management

Experience & Education

o Must have at least ten (10) years of experience in administrative work with a High School Diploma or equivalent.

o At least five (5) years of experience in administrative work with an Associate's Degree.

o At least three (3) years of experience in administrative work with a Bachelor's Degree.

Physical Requirements

Benefits

Compensation, Benefits & Perks