Purchasing Admin Assistant

Purchasing Administrative Assistant

Position Overview : The Purchasing Administrative Assistant provides operational and administrative support to the Purchasing and Accounts Payable teams. This role ensures accurate processing of purchasing transactions, maintains system integrity, and supports cross-functional coordination to ensure timely and compliant procurement activities.

Key Responsibilities :

• Process purchasing batches accurately and in a timely manner in accordance with company policies.
• Create, review, and maintain purchase orders (POs), including PO add-ons and revisions.
• Monitor and resolve unapproved additions, discrepancies, and system exceptions.
• Review, reconcile, and process expense reports for accuracy and policy compliance.
• Provide support to the Accounts Payable (AP) team, including invoice matching and issue resolution.
• Maintain and support TrackVia data entry, reporting, and workflow processes.
• Coordinate with internal teams and vendors to resolve purchasing and payment issues.
• Maintain accurate purchasing records and documentation for audit and reporting purposes.
• Provide general administrative and operational support to the Purchasing team as needed.

Position Requirements :

Required Skills and Abilities :