Administrative Assistant II

Job Description

Job Description

Assist with supply ordering.

Assists in the preparation for various meetings.

Sort mail and direct it to the appropriate person.

Assists with general departmental administrative and operational tasks as required.

Review and process department invoices. Reconciles vendor statements.

Enter and update work orders for various Public Works divisions, including the Streets and Storm water sections.

Receive and process requests for materials and information received by telephone, fax, email, or in person.

Assist with overall planning, record keeping, filing, organizing, scheduling, assigning, or other activities assigned.

Act as receptionist or desk clerk; answers routine questions regarding City activities; direct callers to proper places on basis of their business requests; assists public in the preparation of routine forms and statements.

Performs related work as required.

Skills Required

Ability to communicate effectively both orally and in writing.

Understand and follow oral, and written instructions.

Knowledge of procedures for operating various office equipment, including personal computers.

Knowledge of standard formats used for a variety of letters, memos, and related documents.

Knowledge of English spelling and grammar.

Ability to prioritize work activities.

Ability to work effectively with confrontational persons both in person and by telephone.

Skills Preferred

Use of financial processing systems, including but not limited to Tyler Munis and Eden.

Experience using work orders systems.

Experience Required

Graduation from high school; two (2) years of administrative / secretarial experience.

Must possess and maintain a valid Florida Driver's License throughout employment.

Experience Preferred

Experience working in municipal government and delivering exceptional customer service highly desirable.

Education Required

Graduation from high school.

Education Preferred

Additional Information