Administrative Assistant

Job Description

Job Description

Robert Half's confidential law firm client is seeking a skilled Legal Assistant to join their team on a contract-to-permanent basis. This opportunity is ideal for a detail-oriented professional with at least three years of hands-on experience providing legal support in a litigation environment. The successful candidate will play a vital role assisting attorneys and supporting high-level case management, document preparation, and court procedures.

Responsibilities :

• Draft, revise, proofread, and format legal documents including correspondence, pleadings, discovery, subpoenas, motions, and e-filings with court systems.
• Organize and maintain electronic and physical litigation files, ensuring proper labeling, accessibility, and compliance with document retention policies.
• Coordinate discovery requests and responses; assist with assembling exhibits and trial binders.
• Manage attorney calendars, court deadlines, and scheduling for depositions, hearings, and client meetings.
• File and serve pleadings and other documents electronically and in-person as needed.
• Communicate professionally with clients, court personnel, opposing counsel, and vendors.
• Conduct basic legal research, cite checking, and fact investigation to assist attorneys.
• Support case tracking, status reports, billing, and deadline management for active litigation matters.
• Ensure confidentiality and security of sensitive client and case information.
• Minimum 3 years of direct experience as a Legal Assistant supporting litigation attorneys in a law firm setting.
• Proficiency in electronic court filing systems (e-filing), MS Office Suite, and legal practice management software.
• Solid understanding of litigation processes, court rules, and document management.
• Strong written and verbal communication skills; able to interact with clients and court personnel professionally.
• Demonstrated ability to manage multiple case schedules and deadlines under tight timelines.
• High level of attention to detail and confidentiality.
• Experience with discovery and trial preparation is preferred.