Talent Acquisition Coordinator

The Talent Acquisition Coordinator will support the recruiting lifecycle for a recruiting team by providing needed administrative reporting and transactional support. This position will perform accurate and timely candidate tracking and reporting throughout the recruiting lifecycle to communicate status and progress on behalf of the team and support team organization. This individual will execute transactional activities in Workday and coordinate interview logistics (e.g. scheduling reserving rooms arranging parking). The Recruiting Assistant will support the recruiting teams ability to provide welcoming and personal experiences for candidates and a seamless transition from interview to offer processing to onboarding by partnering closely with the Onboarding team for hand-offs and scheduling. This person may also be involved in opportunities to research and identify process gaps and streamline existing processes. This role will help enable USCs vision while championing USCs culture and values.

Minimum Qualifications

The candidate for the position of Talent Acquisition Coordinator must meet the following qualifications :

Extensive applicable experience in talent acquisition or another related field.

Experience coordinating logistics for events.

Effective interpersonal skills.

Demonstrated written and verbal communications skills.

Team-oriented self-starter with the ability to work independently and proactively.

Experience working in an office or department support role.

Strong organizational skills especially relating to coordination.

Comfort with data entry and reporting.

Ability to provide support as needed on projects.

Ability to exercise discretion with confidential information.

Familiarity with Microsoft Office applications (Word Excel Outlook PowerPoint).

Preferred Qualifications

The ideal candidate for the position of Talent Acquisition Coordinator has the following qualifications :

Bachelors degree in business psychology communications or another related field.

Three or more years of experience in talent acquisition.

Experience in human resources and / or higher education.

Experience working with HR applications (such as Workday HCM and Applicant Tracking Systems (ATS)).

Job Responsibilities

The candidate for the position of Talent Acquisition Coordinator will be responsible for :

Organizing information to gather key inputs from phone screens interviews and other evaluation mechanisms and to measure the status and progress of recruiting activities.

Performing Workday transactions for the Talent Acquisition team throughout the recruiting lifecycle including generating pipeline reports managing applicant and candidate information in Workday and triggering background checks and onboarding activities for new hires.

Demonstrating ability to understand the recruiting lifecycle and triggering key communications and tasks for candidates and hiring managers accordingly.

Providing consistent support to the recruiting team by processing Workday transactions in a timely manner and maintaining high data quality.

Maintaining a responsive line of communication with recruiters and hiring managers to resolve outstanding questions or issues.

Supporting a positive candidate experience by helping to coordinate interviews (virtually and in-person) including key activities such as reserving physical spaces coordinating calendars / scheduling arranging parking and helpful candidate instructions and other ad hoc administrative support activity related to hiring.

Soliciting constructive feedback and insights from hiring managers recruiters and the broader team. Proactively incorporating suggestions for continuous improvement of work. Expanding knowledge of Workday modules and capabilities as well as recruiting leading practices. Proposing solutions for ways to automate manual tasks to increase consistencies and efficiencies.

Running reports in Workday to extract important data as requested by talent acquisition and hiring teams. Escalating and routing urgent issues and requests through appropriate channels. Making decisions with integrity.

Promoting an environment that fosters inclusive relationships and creates unbiased opportunities for contributions through ideas words and actions that uphold principles of the USC Code of Ethics.

Supporting recruiting strategy set by broader talent initiatives. Demonstrating through words actions and ideas alignment to USCs strategic plan and the HR organizations strategic plan. Enabling the university to fulfill its academic and people missions through enhanced HR service.

Performing other related responsibilities as requested and when necessary. The university reserves the right to add or change duties at any time.

Compensation and Benefits

The hourly range for this position is $28.99 - $31.17. When extending an offer of employment the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position the candidates work experience education / training key skills internal peer alignment federal state and local laws contractual stipulations grant funding as well as external market and organizational considerations.

To support faculty and staff well-being USC provides benefits-eligible employees with a broad range of benefits and perks to help protect their and their dependents health wealth and future. These benefits are available as part of the overall compensation and total rewards package. You can learn more about USCs comprehensive benefits here .

Minimum Education : Associates degree

Addtional Education Requirements Combined experience / education as substitute for minimum education

Minimum Experience : 2 years of job-related experience or transferrable skills

Minimum Skills : Experience in talent acquisition. Excellent interpersonal and written and oral communication skills. Experience working in an office or department support role performing data entry / reporting. Ability to work independently and proactively as well as collaborate with teams. Excellent organizational skills with experience coordinating logistics for events. Ability to provide support as needed on projects and exercise discretion with confidential information. Familiarity with Microsoft Office.

Preferred Education : Bachelors degree

Preferred Experience : 4 years of job-related experience or transferrable skills

Preferred Skills : Bachelors degree in business psychology communications or another related field. Experience working with Applicant Tracking Systems (ATS) and human resource information systems (HRIS).

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at or by email at . Inquiries will be treated as confidential to the extent permitted by law.

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