Administrative Assistant

Overview

Machon L'Parnasa, Institute of Professional Studies is looking for an Administrative Assistant. The assistant is responsible for providing overall administrative support to the director at 2002 Ave J, Brooklyn, NY 11210.

Responsibilities

Performs receptionist duties, including :

• Answering phones, filing, copying, faxing, and opening and distributing incoming mail
• Meet and greet visitors
• Greets current and prospective students, in person or via phone and email
• Must maintain confidentiality in working with student records
• Prepares files for new applicants, checking to be certain all required documentation (regarding admissions, etc) has been included
• Answers or directs, as needed, student inquiries regarding admission and course registration
• Assists with general correspondence, memoranda, and applications
• Maintains office calendar and schedules student appointments
• Coordinates, as needed, with the offices of the Registrar, Bursar, Financial Aid, and Admissions as well as departments within IPS
• Assists in processing student registration each semester
• Assists students prepare for graduation by distributing forms, informing students of deadlines, and creating sign-in sheets for graduation
• Assists in special events, such as open houses
• Prepares purchase orders and maintains inventory of office equipment and supplies; arranges for repair and maintenance of office equipment as needed
• Coordinates mass emails sent to current students, alumni, and staff
• Coordinates room schedules for classes and workshops
• Maintains excel spreadsheets with contact information of current IPS students and graduates
• Strong attention to details
• Additional hours may be needed during spring and fall registration
• Previous experience with general office administrative responsibilities and procedures

Qualifications

Education / Experience

Knowledge / Skills / Abilities

Travel

Maximum Salary

USD $52,827.00 / Yr.

Minimum Salary

USD $42,261.60 / Yr.