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Executive Assistant to the Executive Inspector General
Executive Assistant to the Executive Inspector GeneralOffice of the Illinois State Treasurer • Springfield, IL, US
Executive Assistant to the Executive Inspector General

Executive Assistant to the Executive Inspector General

Office of the Illinois State Treasurer • Springfield, IL, US
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JOB OPPORTUNITY ANNOUNCEMENT   Position Title :

  • Executive Assistant to the Executive Inspector General Division :                       Office of Executive Inspector General (OEIG) Classification :              Exempt Domicile :                     Springfield Salary :                          $70,000 -$75,000 Position Summary : The Executive Assistant provides high-level administrative and confidential support to the Executive Inspector General (EIG) within the Office of Executive Inspector General for the Illinois State Treasurer.
  • This position requires exceptional discretion, organizational skill, professionalism, and the ability to manage sensitive and complex matters with minimal supervision.
  • This is a senior executive-level role, requiring the incumbent to represent the office, the EIG, and themselves with the highest standards of professionalism.
  • Accuracy and attention to detail are critical, as the work often involves confidential investigations, legal matters, and interactions with government officials, external agencies, and the public.
  • The Executive Assistant must exercise independent and sound judgment, maintain strict confidentiality, and consistently ensure that communications, reports, and administrative processes are executed flawlessly.

Specific Duties And Responsibilities :

  • Provide direct administrative support to the Executive Inspector General, including preparing materials for legislative, ethics, and oversight reporting, as well as managing calendars, scheduling meetings, coordinating travel and events.
  • Serve as the primary point of contact between the EIG, Treasurer’s staff, the public, government officials, and regulatory agencies, ensuring professional and timely communication.
  • Maintain awareness of office policies, procedures, statutory obligations, and industry best practices to ensure compliance with organizational standards and applicable State of Illinois legislation and public acts.
  • Handle inquiries via phone, email, walk-ins, and referrals; receive, review, and resolve general correspondence.
  • Prepare, review, and edit confidential correspondence, memoranda, reports, presentations, and briefing materials, while maintaining strict discretion regarding investigative, personnel, and ethics matters.
  • Coordinate and track high-level projects, deadlines, and follow-up items on behalf of the EIG.
  • Organize and maintain electronic and physical records and case log inventories in compliance with records retention and confidentiality standards.
  • Ensure the accuracy and currency of online information by updating the OEIG website and other digital platforms.
  • Draft and proofread confidential minutes and reports for the EIG.
  • Support onboarding, personnel documentation, and other administrative procedures within   the EIG’s office.
  • Maintain phone systems and communications, including the OEIG Ethics Hotline, while supporting remote operations.
  • Attend professional training programs to enhance knowledge, skills, and personal development.
  • Additional Responsibilities :

  • Performs other administrative and confidential duties as required or assigned which are reasonably within the scope of the duties enumerated above.
  • Skills, Physical Ability, License Or Certification :

  • Demonstrate exceptional attention to detail, accuracy, and organizational skills.
  • Exhibit strong written and verbal communication abilities.
  • Manage multiple priorities with effective time-management and multitasking skills.
  • Exercise discretion, good judgment, and high ethical standards when handling confidential or sensitive information.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
  • Apply rules, regulations, policies, and procedures accurately; interpret and implement as needed.

  • Understand governmental or legal office operations, including knowledge of State of Illinois agencies and the Illinois State Officials and Employees Ethics Act (preferred).
  • Work independently and collaboratively in a team environment.
  • Demonstrate flexibility to work irregular or extended hours and to travel by car, train, or airplane as needed.
  • Education & Experience :

  • Bachelor’s degree in Public Administration, Political Science, Paralegal Studies, Communication / Communications, Business Administration, or a related field OR an equivalent combination of education and professional experience.
  • Minimum of three (3) years of progressively responsible administrative experience, preferably supporting senior executives in a legal, government, or investigative environment.
  • Experience in handling confidential information and working with high-level officials is highly preferred.     Equal Employment Opportunity Employer.
  • Applicants must be lawfully authorized to work in the United States.
  • Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job related medical condition or disability.
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