Court Operations Specialist (Criminal Court Clerk)

Job Description :

Salary Start Note : in this job profile, we offer candidates new to OJD up to the second step of the salary range. Each year, you are potentially eligible for a 5% annual increase.

Interviews : will be scheduled within two weeks after the application deadline.

Who we are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by .

Benefits to you

• We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
• The hourly equivalent for this position is $26.82 - $41.61.  [OR The annual salary for this position is $55,788 - $86,544.]
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
• In this job profile, we offer candidates new to OJD up to the second step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase.

Location Highlights

, established in 1874, is a small city 15 miles west of Salem (Oregon’s Capital) along Rickreal Creek. The town was named after George M Dallas, the vice president of then President James K Polk, for which the county is named after. The area around Dallas is known for their wines – especially their outstanding pinots. It is also home to Baskett Slough National Wildlife Refuge. The Polk County Courthouse (tied with Sherman County Courthouse) is the second oldest running courthouse in Oregon – 1899 (an annex was added in 1965).

Position Highlights

The in Dallas, Oregon, is hiring a Criminal Court Clerk (Court Operations Specialist).

In this role…

You will provide courtroom support by taking minutes, preparing judgments and orders, entering data of court events and documents, operating the court’s electronic recorder, and ensuring accurate record of the court proceedings are being created and preserved in accordance with the applicable law, rules, and established business process and guidelines.

When not in the courtroom, you will schedule meetings or maintain court calendars for judges, prepare dockets for court sessions, assemble materials and notify parties, arrange prisoner transport, and coordinate court appearances for litigants or court interpreters. You will also coordinate case activities and information with judges, court administration, other operations staff, attorneys, and litigants.

Assigned tasks may be changed to accommodate workload and organizational needs.

Instructions for REQUIRED Cover Letter and Work History / Resume

Your cover letter and work history / resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.

Cover Letter ( REQUIRED )

Work History / Resume ( REQUIRED )

OR

Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified candidate must have a high school diploma or equivalent

AND

Have 4 years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills and abilities needed for this position

OR

Any combination of equivalent to 4 years of experience that typically supports the knowledge, skills, and abilities for the position

Special Qualifications

(These must be verifiable.)

None.

Requested Skills and Attributes

(These must be addressed in your cover letter.)

Working Conditions

ADDITIONAL INFORMATION

Criminal Background Check

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility

OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please .

Questions and Support

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.