Administrative Assistant (Chief Advancement Officer and Chief Financial Officer)

Administrative Assistant (Chief Advancement Officer and Chief Financial Officer)

Careers by E mpowering Futures, Building Communities

Imagine going to work each day knowing that your efforts positively impact individuals and communities. As a global movement and the nation’s leading nonprofit organization dedicated to strengthening communities through youth development, healthy living, and social responsibility, the YMCA of Greater San Francisco offers more than just a job—we offer a career with a future and the opportunity to make a lasting difference in your community. At the Y, you can uncover your passion and build a lifelong career addressing some of the nation’s most pressing social issues.

Our Organizational Culture

At the YMCA of Greater San Francisco , we are committed to demonstrating values that aim to building strong communities where you can Be , Belong and Become. With Truth & Courage , we strive to understand and act on individual and societal truths. We ensure a safe and inclusive environment with Authenticity & Accessibility , allowing everyone to participate according to their needs. Our approach is Dependable & Creative , as we respond to community needs through strong partnerships. Above all, we embody Dignity & Empathy , treating everyone with respect and compassion, and recognizing the inherent dignity in all individuals.

Position Summary

The Administrative Assistant provides comprehensive administrative, operational, and project support to the Chief Advancement Officer (CAO) and the Chief Financial Officer (CFO). Responsibilities are divided between Mission Advancement and Finance / HR functions. This role ensures efficient workflow, strong internal coordination, and effective support for donor and board-related activities. The position requires strong organizational skills, discretion, and the ability to manage priorities across two executive leaders and their teams.

Responsibilities (50% – Chief Advancement Officer Support)

Executive Support & Administration

• Manage and prioritize the CAO’s calendar, including meeting scheduling, appointment coordination, and internal / external engagement planning.
• Prepare agendas, briefing materials, presentations, and meeting follow-up notes for the CAO.
• Process and track expense reports, receipts, reimbursements, and vendor invoices for the Mission Advancement team.
• Serve as a primary administrative contact for the CAO, donors, internal staff, and community partners.

Mission Advancement & Committee Support

Finance & HR Office Administration

Operational & Organizational Support

Work Environment & Physical Demands

This position operates in a professional office setting and occasionally at branch locations or community events. Requires frequent collaboration with staff, volunteers, and donors in person, via phone, and through digital platforms. Standard work hours apply, with occasional evenings or weekends for events or campaign activities. Ability to remain in a stationary position for extended periods while working at a computer. Occasional lifting of materials up to 20 pounds for events or campaign setup. Frequent movement between office and event locations; ability to travel locally between branches as needed.

Disclaimers

Salary Description

The hourly wage for this Administrative Assistant position is $35.00 – $40.00 per hour, based on industry benchmarking, organizational compensation structures, and alignment with grant fund approvals. Final compensation will be determined by factors such as experience, qualifications, and available funding for the position.

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