Corporate Travel Coordinator

Ergon Inc. seeks a full-time Corporate Travel Coordinator to join our Corporate Procurement Service team.

As the Corporate Travel Coordinator you will be responsible for organizing and coordinating all aspects of corporate travel arrangements for employees and business-related guests on behalf of our organization. Your role will involve ensuring that all travel arrangements are made efficiently and cost-effectively in accordance with company policies and procedures.

By efficiently managing travel logistics and coordinating with our travel management company and vendors a Corporate Travel Coordinator contributes to the overall success and productivity of the organization. With attention to detail exceptional customer service strong communication skills and the ability to handle multiple tasks simultaneously this role is vital in ensuring a seamless travel experience for employees.

Responsibilities :

• Serve as the primary resource and point of contact for all travel-related matters.
• Assist in the development of strategic policies and programs for corporate travel.
• Coordinate and book travel arrangements for employees and company guests including flights accommodations transportation and other necessary arrangements.
• Communicate with travelers to meet and address all travel-related needs including resolution of emergencies scheduling conflicts missed connections complaints obtaining refunds and other travel-related concerns.
• Coordinate with Corporate Safety to ensure Duty of Care requirements are addressed and met ensuring the safety of employees during travel.
• Negotiate contractual agreements with travel service vendors (airlines car rental companies hotels etc.) and travel agencies to obtain the most favorable rates and terms and conditions for corporate travel bookings.
• Organize / assist with small group travel and meetings management. Includes negotiating and securing contracts for meeting spaces group hotel accommodations catering services etc.
• Schedule and coordinate usage of the company aircraft with Business Unit Management Senior Management and Company Pilots. Includes working with Pilots to ensure FAA flight requirements are met scheduling ground transportation and hotel accommodations.
• Research and compare prices availability and quality of travel options such as flights hotels and car rentals to secure the best rates and accommodations.
• Advise employees on travel policies visa requirements and any necessary documentation needed for their travel.
• Prepare and distribute travel itineraries including all relevant details such as flight information hotel reservations car rentals and meeting schedules.
• Ensure all travel arrangements are accurate complete and aligned with the travelers preferences and requirements.
• Manage and track travel expenses including reconciling invoices receipts and credit card statements to ensure compliance with company policies and budgetary constraints.
• Stay up to date with industry trends travel regulations and emerging technologies to continuously enhance and drive continuous improvement of the travel management process.
• Maintain and update a database of employee travel profiles including preferences frequent flyer accounts passport details and other relevant information.
• Monitors and facilitates the use of company travel credit cards frequent flyer programs and other applicable rewards and loyalty programs.

Qualifications :

Preferred Skills :

Why Ergon Inc.

At Ergon we are a relationship-driven family-owned company that values each employees growth and contributions. Headquartered in Flowood Mississippi we take pride in maintaining a close-knit small-company atmosphere while offering exceptional career opportunities. Our comprehensive benefits package includes :

At Ergon Inc. we live by our core values :

Come and join the Ergon team!

We are an EEO / AAP employer.

Job Role : Corporate Travel Coordinator

Location : Flowood MS

Employment offer contingent upon pre-employment drug test background check and MVR.

Required Experience :

IC

Key Skills

Active Directory Administration,Advertising Management,Hair And Beauty,Biotechnology,Corporate Finance,ABAP

Employment Type : Full-Time

Experience : years

Vacancy : 1