Program Coordinator

Job Description

The University of Washingtons Division of General Internal Medicine (GIM) is considered to be among the top five Divisions of General Internal Medicine in the nation. The Division has a workforce of over 400 with 300 faculty members who are known for their outstanding research teaching and patient care. The Division conducts its activities at the UW Medical Center (UWMC) Harborview Medical Center (HMC) and the VA Puget Sound Health Care System (VAPSHCS) and VA Boise with research sites located at multiple sites across Seattle.

GIM is the largest division in the Department of Medicine and includes both clinical and research functions and operates on a total annual budget of over $60m. There are over 25 research faculty 85 staff 125 current grant contract and gift budgets and annual research expenses of $12 million per year. Faculty and staff are spread over 10 sites around Seattle and in Boise Idaho.

The Division of General Internal Medicine has an outstanding opportunity for a full-time Program Coordinator. The Program Coordinator is responsible for coordinating day-to-day activities of the Hospital Medicine Program (over 130 faculty) which includes onboarding recruitment the Hospital Medicine and Consult Services the Medicine Operative Consult Clinic and providing administrative support to the Director of Hospital Medicine Services HMC addition to the Hospital Medicine Program the Program Coordinator is responsible for providing high level administrative support to the HMC Section Head and the HMC section faculty. The Program Coordinator is responsible for providing complex and confidential office management services to ensure organizational effectiveness and efficiency. The individual in this position will use independent judgement to interpret and apply the rules and regulations applicable to the faculty of the Hospital Medicine Program and the HMC Section.

The position will report to the Academic HR Manager of GIM in conjunction with the Director of Hospital Medicine Service of HMC. This involves working with the Medical Director and faculty as well as many staff at varying levels at the University and the University of Washington Medical Center.

Duties and responsibilities include :

Manage and Coordinate the Hospital Medicine Program The Program Coordinator will provide high level complex administrative support to the HMC Hospital Medicine Director. The individual will use independent judgement to interpret and apply the rules and regulations applicable to the Hospital Medicine Program. (50%)

Recruitment

• Coordinate timely new hire process during recruitment season through ongoing updating and mailing applicant letters (notify applicants when applications are received prepare and send correspondence related to applicants status in the hiring process prepare and send rejection letters prepare correspondence and schedule interview with successful applicants).
• Create and maintain tracking system for potential candidates (approximately 60 candidates per year) using a combination of MS Excel web based programs (e.g. InterFolio recruitment web site) and hard copy files.
• Use knowledge of UWMC and HMC campuses and systems to set up interviews reserve rooms and escort candidates between meetings.
• Manage logistics for recruitment meet and greet events including scheduling of dates / times making room reservations sending invitations; managing itinerary and coordinating catering needs.

Onboarding

Hospital Medicine Support

HMC Section Support - The Program Coordinator will provide high level complex administrative support to the HMC Section Head and the faculty (91 faculty) of the HMC Section. The individual will use independent judgement to interpret and apply the rules and regulations applicable to the HMC Section Head and faculty. (25%)

Research Administration (20%)

Office Management (5%)

Minimum Requirements :

High school graduation or equivalent AND Two years of experience in the program specialty OR equivalent education / experience.

Desired :

Compensation Benefits and Position Details

Pay Range Minimum : $46332.00 annual

Pay Range Maximum : $61920.00 annual

Other Compensation : Benefits :

For information about benefits for this position visit Shift (United States of America)

Temporary or Regular

This is a regular position

FTE (Full-Time Equivalent) :

100.00%

Union / Bargaining Unit :

SEIU Local 925 Nonsupervisory

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81 .

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Required Experience :

IC

Key Skills

Project / Program Management,Program Management,Developmental Disabilities Experience,Organizational skills,Data Collection,Meeting Facilitation,Utilization Review,Administrative Experience,Program Development,Public Speaking,Supervising Experience,Social Work

Employment Type : Full-Time

Experience : years

Vacancy : 1