Grant Administrative Assistant

We are looking for a detail-oriented Grant Administrative Assistant to support faculty with grant prospecting and pre-award activities. This role requires expertise in identifying funding opportunities and engaging with faculty to ensure successful grant applications. As a long-term contract position based in Houston, Texas, this opportunity offers flexibility for part-time work and is ideal for candidates with a strong background in grant administration and academic support.

Responsibilities:

• Research and identify potential funding sources using tools and databases relevant to grant administration.

• Collaborate directly with faculty to assist in grant prospecting and pre-award tasks.

• Support the preparation and submission of grant applications, ensuring accuracy and compliance with requirements.

• Maintain organized records of funding opportunities, deadlines, and application statuses.

• Provide administrative support, including data entry and handling inbound calls.

• Facilitate communication between faculty and funding organizations when necessary.

• Assist in drafting and reviewing grant-related documents, ensuring they meet high standards of quality.

• Coordinate schedules and deadlines to ensure timely completion of pre-award activities.

• Offer guidance on funding processes and requirements to faculty members.

• Perform other general administrative duties as needed to support the department.

• Minimum of 2 years of experience in administrative assistance or grant administration.
• Proficiency in tools and systems used for identifying funding opportunities.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal, for engaging with faculty and funding organizations.
• Familiarity with pre-award and post-award processes in academic or nonprofit settings.
• Ability to manage multiple tasks and deadlines effectively.
• Experience with government or foundation grants is a plus.
• Knowledge of academic advising or funding processes is highly desirable.