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Administrative Specialist 2
Administrative Specialist 2State of Oregon • Salem, OR, US
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Administrative Specialist 2

Administrative Specialist 2

State of Oregon • Salem, OR, US
[job_card.30_days_ago]
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  • [job_card.full_time]
  • [job_card.permanent]
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Administrative Specialist 2

Oregon Department of Administrative Services

Are you detail-oriented, highly organized, and motivated by work that makes a statewide impact? Join the Oregon Department of Administrative Services (DAS) and play a key role in Oregon's Risk Management Program, helping protect state resources and services that benefit every Oregonian.

DAS is the backbone of Oregon state government, providing critical services in technology, finance, HR, procurement, facilities, and more, so every state agency can serve Oregonians effectively and equitably.

As an Administrative Specialist 2, you'll support the Risk Manager and Claims Manager with both administrative and technical expertise. This position offers a balance of program support and hands-on claims workperfect for someone who enjoys variety, problem-solving, and teamwork.

What You'll Do

  • Claims Support : Manage intake, coordinate meetings, update forms, and handle sensitive documents.
  • Claims Adjusting : Investigate and document less complex claims, negotiate settlements, and ensure compliance.
  • Program Support : Draft correspondence, schedule trainings, maintain files, and keep resources up to date.

This is your chance to apply your skills, take on new challenges, and make a meaningful difference in Oregon state government.

What We Are Looking For

Minimum Qualifications :

  • Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
  • OR
  • An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
  • OR
  • An equivalent combination of education and experience.

    • Desired Attributes :

  • Knowledge of risk management, insurance principles, or related legal / administrative processes.
  • Proven ability to organize and manage multiple tasks, deadlines, and priorities with accuracy and attention to detail.
  • Demonstrated experience handling sensitive or confidential information in compliance with rules, policies, or laws.
  • Strong written and verbal communication skills, including the ability to draft clear reports, correspondence, and program documents.
  • Experience reviewing and managing documents, contracts, agreements, or claims for accuracy and compliance.
  • Proficient in Microsoft Excel, including formulas, PivotTables, and tools for data analysis and reporting.
  • Ability to analyze data, interpret complex information, and make sound, evidence-based decisions.
  • Ability to work independently with minimal supervision while also contributing effectively to a team.

    • Benefits of Joining Our Team

    At DAS, we thrive on collaboration, innovation, and creating a safe, supportive workplace where every team member can succeed.

    Our amazing benefits include :

  • Comprehensive Health Coverage : Low-cost medical, vision, and dental plans for you and your family. Additional benefits include life insurance, short- and long-term disability, deferred compensation savings plans, and flexible spending accounts for health and childcare.
  • Generous Paid Time Off : 11 holidays, 3 personal business days, monthly sick leave and vacation leave that increases with years of service.
  • Retirement Benefits : Membership in Public Employees Retirement System (PERS) / Oregon Public Service Retirement Plan (OPSRP).
  • Wellness Resources : Support for work-life balance, health, and overall well-being.
  • Career Development : Opportunities for professional growth and advancement.
  • Commuting : Access to Get There - Oregon's carpool matching tool and trip planner.
  • Student Loan Forgiveness : Potential eligibility for the Public Service Loan Forgiveness (PSLF) program.
  • Live, work, and play in Salem, Oregon.

    • How to Apply

    Ready to join our team? Here's how to apply :

  • External Applicants : Click on the "Apply" link and submit your application.
  • Internal Applicants (Current State of Oregon employees) : Apply via your employee Workday account.
  • Important Application Requirements : Attach a current resume and cover letter that clearly demonstrate how you meet the required qualifications. In your cover letter, make sure to address how you meet the desired attributes. Carefully follow all instructions. Only complete applications received by the posted deadline will be considered.

    • Additional Details

  • This announcement is for 1 permanent, full-time, SEIU-represented, Administrative Specialist 2 position. This recruitment may be used to fill future vacancies.
  • Hybrid Work Opportunity : This position supports a hybrid work schedule. You can expect to work in the office 2-3 days per week. Specific details can be discussed upon offer.
  • Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline. If you have questions about the announcement, or need an alternate format to apply, contact Cassie Graham, cassie.graham@das.oregon.gov, 503-949-6169.
  • The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%.
  • Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.
  • Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.
  • Eligible veterans who meet the qualifications will be given veterans' preference. For more information, please visit Veterans Resources.
  • The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

    • Come for a job. | Stay for a career. | Make a difference... for a lifetime!

    The Department of Administrative Services is an Equal Opportunity, Affirmative Action Employer Committed to Workforce Diversity. At the Department of Administrative Services, we embody the value of hiring a workforce representative of the communities we serve, understanding that a diverse workforce revitalizes our state. We value diversity and foster a positive and welcoming environment where all employees can thrive.

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    Administrative Specialist • Salem, OR, US

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