Office Manager

Job Description

Job Description

Benefits :

401(k)

Bonus based on performance

Competitive salary

Health insurance

Paid time off

Signing bonus

Training & development

Vision insurance

Office Manager

Location : DMV Metro Area (MD / DC / VA)

Company : Barex Group

Position Type : Full-Time

Compensation : Negotiable typically $60,000 $80,000 annually depending on experience + performance bonuses

About Barex

Barex Group is a fast-growing restoration and property-services company specializing in water, fire, and mold remediation, reconstruction, and property maintenance . We manage both residential and commercial projects with precision, transparency, and urgency. Our company culture rewards initiative, organization, and communication traits that make our operations run smoothly across multiple divisions and states.

Were seeking an experienced Office Manager to oversee day-to-day administration, financial coordination, and internal communication. This role is ideal for a seasoned office administrator or senior coordinator looking for a leadership opportunity within a rapidly expanding construction and restoration firm.

Position Overview

The Office Manager serves as the operational backbone of the Barex office coordinating schedules, maintaining documentation, managing accounts, and ensuring projects flow seamlessly from intake to completion. Youll support leadership in project execution, financial reporting, and compliance while keeping our administrative systems organized and up-to-date.

Key Responsibilities

Administrative & Financial Management

• Manage accounts payable and receivable; ensure payments are processed, logged, and reconciled.
• Support bookkeeping using QuickBooks Online , Google Sheets, and internal tracking tools.
• Review payroll submissions and timesheets for accuracy; assist in communication with external payroll services.
• Maintain organized digital filing systems (Google Drive, Copper CRM, and project folders).
• Prepare weekly financial summaries and office reports for management.
• Coordinate insurance documents, subcontractor onboarding, and compliance forms.

Operations & Scheduling

• Coordinate calendars and daily activity for operations, mitigation, and reconstruction teams.
• Schedule subcontractors, suppliers, and inspectors for ongoing jobs.
• Track project progress, ensuring milestones, purchase orders, and documentation are completed.
• Order and manage job materials, office supplies, and equipment inventory.
• Communicate with field supervisors and project managers to maintain smooth workflow between office and job sites.

Customer & Team Communication

• Serve as a professional point of contact for property managers, adjusters, and clients.
• Draft and send proposals, estimates, and change orders.
• Maintain accurate communication logs, follow-ups, and project documentation.
• Support HR-related coordination including onboarding, directory management, and staff updates.

Required Qualifications

• 3 + years of experience in office administration, coordination, or management.
• Experience in construction, restoration, or property services strongly preferred.
• Proficiency with QuickBooks Online (or Pro) for bookkeeping and reconciliation.
• Strong communication skills written, verbal, and interpersonal.
• High attention to detail with the ability to multitask and prioritize in a fast-paced environment.
• Working knowledge of Google Workspace, Microsoft Office, and CRM tools (Copper preferred).
• Professional demeanor, reliability, and integrity in handling sensitive company information.

What We Offer

• Competitive, negotiable salary based on experience
• Quarterly performance bonuses
• Health, dental, and vision insurance
• Paid time off and paid holidays
• Career growth and advancement within Barex
• Supportive, collaborative team environment
• Opportunity to play a key operational role in a high-growth company

Schedule

• Monday Friday | 8 : 30 AM 5 : 00 PM
• Occasional flexibility for project or leadership meetings