Cash Application Specialist

WHO WE ARE

At Polaris Pharmacy Services, we're more than a pharmacy - we're a dedicated partner in care, transforming how patients experience long-term, post-acute, correctional, PACE, and specialty pharmacy services. As industry leaders, we're raising the bar for quality and coordination across all sites of care, ensuring every patient receives seamless, compassionate, and expert support.

Founded in 2015, Polaris is proud to be locally and independently owned, with a growing national footprint. Our team thrives in a mission-driven environment where innovation meets purpose, and every role contributes to making a real impact. We offer more than just a job - we provide competitive pay, robust benefits, and genuine opportunities for career advancement.

If you're passionate about shaping the future of pharmacy and making a difference in the lives of those who need it most, we invite you to grow with us.

JOB SUMMARY :

The Cash Application Specialist is responsible for working in conjunction with the accounting department to ensure daily deposits are posted to the system in a timely, organized, and accurate manner. They will also be responsible for keeping up to date on daily deposits by not being more than two days behind on average for posting daily deposits.

DUTIES / RESPONSIBILITIES :

• Reconcile and research outstanding cash, 835, 3rd party posting, 3rd party aging, and private pay
• Balance bulk payments from all payor classes to patient accounts and 3rd parties
• Run credit card transactions process
• Run reports for posting and reconciling payments and credit card charges
• Reconcile zero balance EOB's - When insurance companies recoup / pay in bulk and no payment is received
• Note patient accounts when needed
• Follow all applicable government regulations including HIPAA
• Comply with departmental policies regarding safety, attendance, and dress code
• Review end of month aging to ensure cash posting accuracy
• Answer telephone calls to take payments from customers
• Other duties as assigned by Department Manager

QUALIFICATIONS / COMPETENCIES :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REQUIRED SKILLS / ABILITIES :

EDUCATION and / or EXPERIENCE :

PHYSICAL DEMANDS

The physical demands described here are representative of those that should be met by an employee to successfully perform the essential functions of this job :

HOLIDAY & PTO POLICY

Please note, because we are a pharmacy most of our locations are open 24-hours a day, 7 days a week and therefore schedules may change as determined by the needs of the business.

BENEFITS for full time Employees