Office Manager

HOK Office Manager

Responsible for the smooth operation of the office by coordinating office support services, including purchasing and facilities management.

Responsibilities :

• Supervises offices services staff, print shop contractors, and receptionist.
• Ensures front-desk coverage at all times.
• Assists in the preparation and maintenance of the office budget. Records office expenditures and manages the budget.
• Works with internal clients on space planning and coordinates department moves to include moving office wall systems, furniture, computers and telephones.
• Responsible for office supply purchasing in a timely manner. Reviews and approves office supply acquisitions.
• Organizes, publicizes, and registers staff for workshops and other staff development opportunities.
• Makes site and catering arrangements for training and special events.
• Ensures that the office equipment is functioning properly. Oversees the maintenance of office equipment.
• Oversees facilities planning, maintenance and custodial operations. Monitors the facility to ensure that it remains safe, secure, and well-maintained.
• Acts as a liaison with contractors and utility contractors in servicing office equipment. Manages contractor's billings and payments.
• Communicates information, announcements and messages promptly to staff.
• Assists in the organization and planning of volunteer and fundraising events.
• Investigate staff complaints, disturbances, and violations and resolves problems following management rules and regulations. Involves Human Resources Manager as necessary.
• Responsible for the emergency preparedness plan development and communications for the office.

Education & Experience :

Other :