Bookkeeper & Payroll Administrator

Salary: $800 biweekly

Bookkeeper & Payroll Administrator

Summary
Nestvillage LLC is seeking a dependable and detail-oriented Part-Time Bookkeeper & Payroll Administrator to support essential financial operations. This part-time employee will work 5 days every two weeks and is responsible for timely and accurate payroll processing through ADP, along with verifying receipts, transactions, and supporting documentation for all business purchases. The role requires strong accuracy, consistent follow-through, and the ability to maintain clean, compliant financial records with minimal oversight. This position is salaried at $800 biweekly for completing all assigned duties within each payroll cycle.

Key Responsibilities

Payroll (ADP)

• Process biweekly payroll in ADP accurately and on time.
• Verify hours, overtime, differentials, and adjustments before submission.
• Ensure employee profiles, deductions, and pay details remain current.
• Reconcile payroll reports and flag discrepancies immediately.
• Maintain organized payroll documentation for audit readiness.

Receipt, Invoice & Expense Verification

• Review all receipts, invoices, and company card transactions for accuracy, legitimacy, and alignment with approved spending.
• Enter and match receipts and invoices directly in QuickBooks, ensuring proper categorization by account, home, or program.
• Verify that all transactions include complete supporting documentation and follow purchasing and reimbursement policies.
• Flag missing receipts, unusual charges, or non-compliant purchases and follow up with staff to resolve discrepancies.
• Maintain organized, audit-ready digital records within QuickBooks and associated folders.

Bookkeeping & Reconciliation

• Record, code, and classify all expenses, vendor payments, and financial transactions in QuickBooks with consistent accuracy.
• Support monthly reconciliations of bank accounts, credit cards, and key balance sheet accounts.
• Ensure the chart of accounts remains accurate, current, and aligned with operational and licensing needs.
• Review QuickBooks transaction logs for errors, duplicates, or misclassifications and correct them proactively.
• Generate basic financial summaries or QuickBooks reports as requested.

Compliance & Internal Controls

• Ensure financial processes comply with internal policies, Medicaid requirements, and licensing standards.
• Help maintain internal controls related to purchasing, approvals, and payroll documentation.
• Support preparation for audits and compliance reviews.

Coordination & Communication

• Coordinate with HR on payroll setup for new hires, terminations, and pay changes.
• Communicate promptly with managers and leadership regarding documentation issues or financial discrepancies.
• Provide administrative support for finance tasks as needed.

Benefits:

• Medical, Dental & Vision
• 401k