Advancement Executive Assistant

Job Description

Job Description

Salary : $50K-60K

ADVANCEMENT EXECUTIVE ASSISTANT

Job Category : Advancement

Job Status : Full-time, non-exempt position

Reports to : Chief Advancement Officer

Responsibilities : Primary responsibilities include but are not limited to :

• Assist CAO with all tasks associated in the day-to-day functioning of the Advancement Department including but not limited to :
• Schedule meetings between CAO and staff and / or community partners as needed.
• Manage CAO outlook calendar and incoming emails as assigned.
• Screen applicants for open positions; complete reference checks.
• Respond to email correspondence and follow up as needed.
• Complete hand written thank you notes as needed.
• Monthly credit card reconciliation and mileage expense reports.
• Assist with organization and planning daily tasks lists.
• Coordinate, facilitate and schedule team meetings and distribute corresponding documents.
• Research and analyze existing and emerging donors, foundations and corporations.
• Create and distribute surveys, forms and other data collection as needed.
• Data entry, report generation and executive summary analysis.
• Participate in the evaluation and implementation of service improvement as identified by FACs internal Performance, Quality & Improvement (PQI) process.
• Update department Job Descriptions and Performance Evaluation templates.
• Ensure media contact lists are accurate and up to date.
• Ensure excellent customer service is rendered at all times including phone and email correspondence.
• Liaison between CAO and advancement team to provide timely updates, support, and follow up as needed
• Support other Advancement staff as needed for community events, fundraisers, grant research, data entry and correspondence.
• Identify new internal process improvement opportunities.
• Participate as an active team member with all agency departments and attend meetings as assigned.
• Model ethical and professional behavior at all times.
• Demonstrate a commitment to the mission and core values of FAC, and a willingness to perform other duties as required with or without accommodation.

Qualifications & Preferred Skills

capability to write clearly and persuasively.

Compensation & Benefits

FosterAdopt Connect does not and shall not discriminate on the basis of race, color, religion, gender identity, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its programs or services. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services.We are committed to providing an inclusive and welcoming environment for all members of our staff, volunteers, subcontractors, vendors, and members.