Office Administrator

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Job Purpose

The Office Administrator provides front desk, telephone, and administrative support to the Corporate - Support Office in Tampa, Florida. The duties combine receptionist work with broader administrative responsibilities, playing a crucial role in the support office operations.

Duties And Responsibilities

• Welcome and greet employees and visitors.
• Maintain corporate office security by following safety protocols and controlling access through the front door.
• Answer, screen, and forward incoming telephone calls; listen to operator voice mail and route calls to the appropriate person.
• Accept and journal receipt of packages and distribute faxes and packages to the appropriate individuals.
• Schedule conference rooms in Outlook calendar.
• Maintain a tidy reception area.
• Receive and forward daily mail.
• Assist traveling employees with travel accommodations and complete Credit Card Authorization forms.
• Manage inventory of supplies for the corporate office and order supplies.
• Ensure the corporate kitchen is organized and stocked.
• Manage birthday and anniversary lists of corporate employees and order supplies for anniversary celebrations.
• Update office manager spreadsheets, office address lists, cell phone lists, and extension lists.
• Perform special projects as assigned.

Knowledge, Skills And Abilities

Qualifications

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