Business and Financial Operations and Contract Manager

Business And Financial Operations And Contract Manager

The mission of the Office of Information Technology at the Florida Department of Corrections is to provide innovative and reliable technology solutions that support the department's operations and enhance public safety. This includes managing and maintaining the department's IT infrastructure, ensuring data security, and delivering efficient and effective technology services. The office aims to improve operational efficiency, support decision-making through data analytics, and facilitate communication and collaboration within the department. Through these efforts, the Office of Information Technology strives to contribute to the overall mission of the department in maintaining public safety and promoting successful offender rehabilitation.

This position is not a telework position and is required to report to the FDC office in the area it serves.

Job Duties :

• Support Workflow Management : Assist the OIT Bureau Chief with managing workflows related to procurement, contract management, personnel, and procedure revisions to ensure smooth operations.
• Coordinate Administrative Activities : Help coordinate purchases, contract administration, vendor communications, and invoice processing. Prepare and edit documentation, track approvals, and facilitate responses to senior staff requests.
• Monitor and Manage Contracts : Assist in overseeing and ensuring compliance with OIT contracts. Support the management of various agreements, track contract assignments, and help validate deliverables.
• Handle Onboarding and Separation : Perform administrative tasks related to onboarding and separating staff augmentation personnel, including drafting offer and termination letters, coordinating evaluations, and managing related processes.
• Invoice and Records Management : Review and verify vendor invoices for accuracy, ensure timely payments, and maintain accurate transaction records. Reconcile invoice payments and assist in routine file audits to support records management activities.

Benefits :

Requirements :

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and / or during reference checks.

Additional Information :

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Veterans' Preference. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here.