Financial Operations Administrator - G125 - Public Works

Fleet Manager Assistant

This position is responsible for assisting the Fleet Manager in the writing of specifications for the purchase of mobile and non-mobile equipment, i.e. passenger vehicles, Public Safety vehicles, large equipment and heavy equipment and anything small engines. This position is responsible for the financial processes used in the purchasing of this equipment, the approved budget to purchase, all monthly reports and inventory of this equipment.

Major duties and responsibilities include overseeing the day-to-day operations of five different Fleet Shops : Body, Small Engine, Truck, Car / Light Truck & Tire. Orders supplies and coordinates the repair of stationary tools as well as researching, finding and coordinating the delivery of specialty parts, coordinating outsourced repairs. Directs supervision of others; prepares performance evaluations, submits time, ensures training is available for all staff. Communicates clearly and in writing to ensure a continued positive relationship with outside departments, agencies, and vendors.

Collaborates with Shop Supervisors on Performance Evaluations, individual employee training and development. As well as the recruiting, interviewing and selecting mechanics to fill vacancies. Organizes and coordinates the purchase, installation and determination of warranty parts, major equipment repairs and all outsourcing of repairs. Works closely with the warranty coordinator to ensure all warranties are adhered to as well as filed with parts or manufacture guarantees. Collects, analyzes, and evaluates maintenance data on fleet. Reviews preventative maintenance programs and schedules to ensure the best practice is being used in all shops. Provides cost and needs to ensure all equipment is in its best and safest.

Receives timesheets to ensure appropriate salary is paid to each employee. Assists with selecting, interviewing and hiring new mechanics as needed. Develops short and long term goals, maintenance plans and programs to include employee development. Assists in preparing the divisional budget by providing cost, needs and requirements. Ensures that the division complies with established Federal, State and local laws. Maintain departmental compliance with CCG policies and procedures. Serves as a resource to maintenance management on safety, technical proficiency and productivity issues. Manages routine administrative approvals; determine the most cost effective and efficient way to repair vehicles, small engines, specialized emergency equipment as well as heavy equipment.

Performs other related job duties as assigned.

Knowledge, skills and abilities include knowledge of supervision principles, knowledge of safety and security procedures, skill in oral and written communication, ability to read, write, and perform mathematical calculations, and ability to operate a motor vehicle.

Minimum educational and training requirements include a Bachelor's Degree in Business Administration or related field is required. Experience sufficient to thoroughly understand the work of subordinate positions and to be able to answer questions and resolve problems, usually associated with one to three years experience or service. Possession of or ability to readily obtain certification by the Georgia Department of Corrections. This position is required to supervise state inmate labor. Employee must pass P.O.S.T. certification within the time frame required by this department, which is normally within six months but may be altered. Possession of or ability to readily obtain a valid driver's license issued by the State of Georgia for the type of vehicle or equipment operated.

The work is typically performed while sitting at a desk or table. The employee must occasionally lift light objects. Additionally, the following physical abilities are required : balancing, climbing, crouching, feeling, grasping, handling, hearing, kneeling, lifting, manual dexterity, mental acuity, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking.