Bid Coordinator

Bid Coordinator

For over 45 years, MPSW has been a trusted source for engineered HVAC solutions in Arizona. We represent top-tier manufacturers and provide technical sales support for nearly every system typebacked by expert design assistance, energy analysis, and application know-how.

At MPSW, we're team-driven, service-focused, and always moving forward. If you're a self-starter who values collaboration and wants your work to make a real impact, you'll fit right in here.

The Opportunity

This position will work closely with the Sales staff and customers to manage equipment bids from time of bid request to when the project is sold. Must be detail and customer service oriented and have excellent organizational skills. Must be able to work well with others in a fast-paced & high-volume environment.

Responsibilities

• Review all bid notifications with Account Executives to determine ability to bid equipment
• Create and maintain bid software and bid folders per MPSW standards
• Download and print all project documents for approved bid projects
• Coordinate with Lead Account Executive and Estimators on required bid dates
• Maintain correspondence with potential bidders regarding bid status
• Maintain record of bidders for each project
• Maintain bid list with job information and bidders
• Review quotations from Lead Account Executive and Estimators
• Upload and distribute quotes to all bidders
• Update job list and coordinate with VP of Sales
• Maintain and archive dead / lost projects
• Phones backup for Receptionist desk

The Required Profile

Other Skills & Abilities

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Mental stamina for problem solving and prioritizing multiple tasks.

Will be required to work in the office.

While performing the duties of this job, the employee is regularly required to use hands to operate computer keyboard reach with hands and arms. The employee frequently is required to stand, walk, and sit. The employee is continually required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and / or move up to 25 pounds, frequently lift and / or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

NOTE : This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.