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Administrative Assistant
Administrative AssistantCenergy Corporation • Newport News, VA, United States
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Administrative Assistant

Administrative Assistant

Cenergy Corporation • Newport News, VA, United States
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  • [job_card.full_time]
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dministrative Secretary

PURPOSE OF THE POSITION : To assist with a variety of administrative tasks. To

contribute to the efficiency of the overall organization by

ensuring assigned administrative duties are carried out

timely and efficiently.

SUPERVISOR : Director of Administration

QUALIFICATIONS :

  • Proven experience as administrative secretary or similar administrative role
  • Proficient in MS Office and "back-office" software
  • In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of community action programs
  • Familiarity with basic research methods and reporting techniques
  • Excellent organizational and time-management skills
  • Outstanding communication and negotiation abilities
  • Integrity and confidentiality
  • High school diploma and five years of experience as an administrative secretary or similar administrative role; or Associates degree in business administration or related field with 3 years of proven experience as an administrative secretary or similar administrative role

DUTIES INCLUDE :

  • Assists in planning appointments, annual awards dinner, board meetings, special events, conferences etc.
  • Attend meetings and keep minutes
  • Receive and screen phone calls and redirect them when appropriate
  • Make travel arrangements for executives
  • Handle confidential documents ensuring they remain secure
  • Prepare invoices or financial statements and provide assistance in bookkeeping
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports
  • Assist Director of Administration
  • Serve as primary contact with Eastern Data and Cobb Technologies
  • Other duties as assigned
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