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Administrative Assistant
Administrative AssistantAssociates in Pediatric Therapy • Louisville, KY, United States
Administrative Assistant

Administrative Assistant

Associates in Pediatric Therapy • Louisville, KY, United States
[job_card.1_day_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Job Type

Full-time

Description

Hybrid : On-site and remote

Making a difference and helping kids shine, one session at a time.

At Associates in Pediatric Therapy (APT), we don't just offer therapy, we build brighter futures through compassionate, individualized care. At APT, you'll be part of a dynamic, support team that puts kids and families first, all in a fun, energizing environment designed to help everyone thrive (including you!).

We are seeking a reliable, detail-oriented Administrative Assistant to support day-to-day operations. This role is ideal for someone who is highly organized, proactive, and enjoys being part of a team in a fast-paced, people-centered environment.

Associates in Pediatric Therapy offers :

  • Health, Dental, and Vision Insurance
  • 100% Company Provided Life Insurance
  • Disability Insurance
  • Paid Time Off
  • 401(K) Match
  • Opportunities for Advancement
  • And so much more!

What You'll Do :

  • Provides high-level administrative support to corporate leaders and cross-functional teams (e.g., scheduling, correspondence, document preparation)
  • Manages complex calendars, schedules critical meetings, and coordinates logistics including agendas, materials and follow-up items
  • Prepares, formats, and maintains confidential reports, presentations, and internal communications
  • Coordinates travel arrangements and expense tracking as needed
  • Maintains organized digital and physical filing systems in accordance with Company standards
  • Supports onboarding, training, logistics and internal events and meetings
  • Serves as a liaison between corporate departments to ensure timely communication and task completion
  • Upholds confidentiality and exercises sound judgment when handling sensitive information
  • Supports process improvement initiatives and special projects as assigned

    • Requirements

    Core Skills & Qualifications (include, but are not limited to) :

    Education / Licenses : ?

  • High School diploma or equivalent required; Associate's or Bachelor's degree preferred
  • 2+ years of administrative or executive support experience, preferably in a corporate or healthcare-related environment
  • Strong proficiency in Microsoft Office (Outlook, Wod, Excel, PowerPoint); experience with collaboration tools (Teams, SharePoint) preferred
  • Strong problem-solving and analytical skills
  • Excellent organizational, time management, and prioritization skills
  • Strong written and verbal communication skills
  • Ability to work independently and manage multiple priorities in a fast-paced environment
  • High level of professionalism, discretion and attention to detail

    • Physical Requirements :

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 15 lbs at times.

    • See why we are proud to work at APT :

    Watch the Video :

    More info available at :

    Associates in Pediatric Therapy is an Equal Employment Opportunity employer.

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