School Secretary I - Seven Oaks Elementary

Title Code : School Secretary I

JOB SUMMARY

Performs general secretarial and clerical office tasks in a school. This experienced level of clerical work involves responsibility for performing varied and moderately complex tasks including preparing and processing forms, records, correspondence, memoranda, documents, and reports relating to school activities. Work involves frequent and responsible contacts with students, parents, the general public and the school's administrative and instructional staff. In addition, work may include supportive assignments in other administrative and program activities such as guidance and library. Work is performed under general supervision and employees are expected to exercise initiative and judgment in the timely execution of assignments. Bilingual and biliterate in targeted language may be required depending on assignment.

ESSENTIAL DUTIES / RESPONSIBILITIES

• Answers and screens telephone requests and complaints from parents, students, and Central offices.
• Enrolls new students. Keeps student records / files up-to-date. Withdraws student records and forwards same to new schools.
• Completes fall / spring enrollment.
• Prepares and maintains up-to-date office records of all students on class lists, student folders, card files, index cards, and attendance record / reports.
• Receives and gives messages to teachers and principals. Makes telephone calls for teachers and principals at their request. Receives and screens visitors and telephone calls.
• Types and distributes reports, letters, forms, lists, newsletters, memoranda, agenda, schedules, and / or other documents.
• Operates and maintains standard office machines and equipment, such as facsimile (FAX) and duplicating copy equipment.
• Receives, sorts, and distributes mail. Handles those items of a general nature.
• In the absence of the Health Aide, gives first aid to students or takes them to Health Room. Calls parents of injured or ill student. Assists in maintaining and updating for distribution the confidential medical lists.
• Assists with the preparation of instructional requests, tests, and other such materials as assigned.
• Maintains strict confidentiality with respect to handling student record / personal data.
• Signs students in and out of school. Issues tardy passes and keeps absentee / tardy records.
• Schedules after school / outside use of building. Completes and / or checks request forms. Submits monthly report
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and / or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

Experience

Knowledge, Skills, Abilities and Other Characteristics

Driving Requirements

LEADERSHIP ROLE

JOB INFORMATION

Approved Date : 10 / 1 / 2021 Established Date : 7 / 1 / 1979 Title Code : C21611 Title : SECRETARY : SCHOOL I Reports to Generic : Principal Reports to Specific : PRINCIPAL

ORGANIZATION

Division : Student & School Support (SSS) Business Unit : Varies Department : Varies Negotiated Agreement : Secretaries and Assistants Association of Anne Arundel County (SAAAAC)

HR JOB INFORMATION

Unit : IV Days Worked : 260 FLSA Exemption Status : Non-Exempt Grade : SG06

Click HERE to view Terms of Employment, Benefits and Salary Scale. Scroll down to locate (Unit 4 - SAAAAC)

Essential Job : Months Worked : 12 Hours Worked : 6.5;7 Job Family : Administrative and Office Support Sub-Function : Office / Staff Support