Material Coordinator

Welcome to VVF Illinois Services, LLC! We're part of VVF Group, a world leader in manufacturing of Oleo Chemicals and Personal Care products founded in 1939. We are one of the largest contract manufacturers of personal care products in the world. Here in Montgomery, Illinois, we focus on the manufacturing and distribution of Personal Care Products - we manufacture bar soaps, deodorants, antiperspirants and gels. At VVF, it's not about the job, it's about the experience. We strive to create an exceptional environment for our employees, shaped by fair practices and excellent opportunities for career growth and a working culture that embraces diversity.

The Material Coordinator is responsible for operational tasks performed in the spare parts warehouse; issuing, receiving, and counting inventory items, locating and placing items in the appropriate bin locations and assist with providing security controls of materials held in inventory. The incumbent performs operational tasks at the warehouse facilities associated with MRO inventory operations, critical capital spares, and staged material.

Job Duties:

• Issuing raw materials to APDO and soap production based on the line plan, using standard SAP processes.
• Receiving and checking returned raw materials from both production areas.
• Conducting physical stock counts as needed.
• Managing the “Perfume warehouse” and any overflow storage for raw materials.
• Ensuring timely removal of raw material scrap.
• Performing the required SAP transactions.
• Being cross-trained in receiving and shipping operations to support the team as needed during planned/unplanned absence.
• Supports the annual and long-term goals; outlined in the client strategic and detail plans
• Assists with the creation of a highly collaborative material control culture within the organization
• Supports the “One Company” philosophy in all material control initiatives.
• Responsible for verifying materials received were ordered; match to purchase order or verify with Procurement; while also verifying quantity delivered, inspect materials received for damage, mark inventory items with the appropriate stock number and location, and notify plant personnel that materials ordered have been received.
• Resolves receipt issues with material suppliers over damaged goods, shipments, incorrect materials, and delivery of materials to the incorrect staging location; and works with suppliers to arrange for pick-up items that were shipped incorrectly, damaged or were not ordered
• Signs and dates the delivery ticket; receipts are entered on the date the receipt occurred and receipt entry is accurate and the proper Unit of Measure (UOM) is used for the receipt; same as the purchase order UOM.
• Performs assigned cycle counts on the date assigned, verifies item being counted is the correct item, quantity counted is accurate, and notifies Supervisor, Material Control or other designated client representative, if an issue arises during the count.
• Ensures inventory items are placed in the appropriate locations the day they are received; new inventory items are assigned a location when received; and Supervisor, Material Control, or their designee is advised of the location for entry on the item object in the appropriate inventory systems.
• Responsible for ensuring that the warehouse open areas, aisles and yard are kept clean; free of trash and debris; trash and debris are disposed of properly; and floors are swept no less than weekly.
• Ensures fuel storage tanks are dipped daily and notifies the Supervisor, Material Control, or their designee, when fuel needs to be ordered.
• Performs daily visual inspection of the gas and diesel storage tanks, secondary containment, and fuel delivery systems; inspect for leaks, trash, water or foreign material within the secondary containment.
• Prepares shipping memos for all material, equipment, scrap, etc. sent off site; includes materials returned to suppliers, scrap sales, equipment sent out for repair, disposal of regulated and non-hazardous wastes, and materials sent out for fabrication.
• Works with Procurement personnel to purchase materials when needed and with suppliers when assigned to expedite materials.
• Assists Account Payables with the resolution of receipt and invoice issues related to material deliveries.

Education Requirements:

• High School Diploma or Equivalent

Minimum Work Requirements:

• Issuing raw materials to APDO and soap production based on the line plan, using standard SAP processes.
• Receiving and checking returned raw materials from both production areas.
• Conducting physical stock counts as needed.
• Managing the “Perfume warehouse” and any overflow storage for raw materials.
• Ensuring timely removal of raw material scrap.
• Performing the required SAP transactions.

Preferred Qualifications:

• Experience within the material control field
• Knowledge of Material Control practices and internal control objectives
• Good oral and written communication skills
• Ability to enter data through a PC into a materials control system
• Must be able to acquire Transportation Worker Identification Credentials (TWIC)

Physical Requirements:

• Must be able to walk distances, climb stairs, walk on uneven surfaces, and wear required PPE in designated areas
• Must be able to sit for periods of time working in front of a computer screen
• Lifting up to 40lbs on occasion

At VVF, our people are what make the difference. Benefits for this position include medical, dental and vision insurance available on day 1 of employment. Life Insurance, Short-Term and Long-Term Disability coverages are provided and paid for by the company. We offer a company match on employee contributions into our available 401(k) retirement plan. Enjoy company paid holidays and vacation time as well as a business casual work environment.

VVF is an equal opportunity employer. We evaluate qualified applicants, without regard to race, color, religion, national origin, sex or gender, age, disability, veteran status, sexual orientation, gender identity or expression, genetic information, including the perception that a person has any of those characteristics or that the person is associated with a person who has, or is perceived to have, any of those characteristics, or any other consideration made unlawful by applicable law. VVF is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to hr@vvfllc.com or call Human Resources at (630) 801-4607 and let us know the nature of your request and your contact information.