FL-DMS-Telecommunications-Executive Secretary-Administrative Asst

Position: FL-DMS-Telecommunications-Executive Secretary-Administrative Asst

Location: Tallahassee, FL (Onsite Role)

Contract

Pay Rate: $25/hr on W2

*In-person Interview

*Does your candidate have at least 3 year’s experience in leasing?

*Does your candidate have experience using DocuSign?

*Has your candidate previously worked for the State of Florida and left on good terms?

*Does your candidate have Microsoft Office Suite (Word, Excel, Outlook) and Adobe experience?

FL-DMS-Telecommunications-Executive Secretary-Administrative Asst - pay based on experience.

DESIRED QUALIFICATIONS/EXPERIENCE
** Bachelor Degree
** At least 3 yrs in leasing experience

Lease Research

1. Provide assistance on the following:
a) Tower Leases/licenses/use agreements related to space for equipment located on radio towers,
b) Ground leases for DMS towers,
c) Memorandums of Understanding or Tower Use Agreements (TUA) with state or local entities
d) Assignments and Assumption.

2. Provide support to the SLERS Contract Manager and Leasing Manager for managing documents and recording information to a SharePoint filing system all items listed in #1.
3. Provide high-level administrative support by conducting research, preparing reports, handling information requests, performing clerical functions, preparing correspondence, receiving visitors, arranging conference calls, tracking tasks, agenda preparation, and scheduling meetings.
4. Ensuring all State of Florida statutes and rules are followed for the management of leases.

JOB DESCRIPTION:
Be knowledgeable about how to maintain accurate records and files. Be knowledgeable about the State of Florida government business practices.

1. Fulfill the qualifications and experience required for the relevant job position within STC Number: 80111600-21-STC. Position # 43-6011
2. Be able to pass a State of Florida criminal background screening in accordance with Section 5, Scope of Work, subsection ., Security Obligations, of this RFQ.
3. Be knowledgeable about how to maintain accurate records and files.
4. Be knowledgeable about the State of Florida government business practices.
5. Possess excellent verbal and written communication skills.
6. Understand how to maintain confidentiality of records in accordance with Chapter 119, ., and Department policy.
7. Experience with DocuSign (desired but not mandatory).
8. Have at least three (3) years of experience in leasing (desired but not mandatory).
9. Assist in researching legal documents, collecting and summarizing historical information, and preparing documents.

Skill

Required / Desired

Amount

of Experience

Ability to speak and understand English

Required

Be able to pass a State of Florida criminal background screening

Required

Be knowledgeable about how to maintain accurate records and files.

Required

Be knowledgeable about the State of Florida government business practices.

Required

Possess excellent verbal and written communication skills.

Required

Understand how to maintain confidentiality of records in accordance with Chapter 119, ., and Department policy.

Required

Experience in researching legal documents, collecting and summarizing historical information, and preparing documents.

Required

Experience providing high-level administrative support by conducting research, preparing reports and handling information requests,

Required

1

Years

Experience performing clerical functions and preparing correspondence

Required

1

Years

Experience receiving visitors, arranging conference calls and tracking tasks

Required

1

Years

Experience with agenda preparation and scheduling meetings.

Required

1

Years

Experience with DocuSign

Highly desired

Experience with Adobe

Required

1

Years

Have at least three (3) years of experience in leasing

Highly desired

3

Years