Project Information Manager

What is the Opportunity?

The Program Information Manager will be responsible for evaluating, establishing, and ensuring proper implementation and compliance with information management processes in accordance with company policies and objectives, and government laws and regulations. This will include electronic records management, distribution, classification, retention and destruction. The Program Information Manager will ensure implementation and compliance of cornerstone applications for project information management for our US Nuclear and Federal Operations. This is a new position to support continuing growth of our US Nuclear operations. The Program Information Manager will report to our Associate Director of Commercial Operations and be based in our Charlotte North Carolina office with periodic travel to our project sites as needed.

Citizenship Requirement:
This position requires access to nuclear facilities and information governed by U.S. federal regulations. As a result, applicants must be U.S. citizens to meet eligibility and security clearance requirements.

What You'll Do Here

• Build a team of information management specialists that support Aecon’s US Nuclear projects.
• Provide oversight to field information specialists assigned to ensure compliance with corporate, project and regulatory requirements
• Design specific streamlined process flows for coordination of information amongst engineering, procurement, construction, Quality Assurance and other support departments
• Ensure effective implementation of an Aconex document control system to manage document lifecycle and ensure record accuracy and processing efficiency.
• Identify and extract reports and perform queries from Aconex content management system.
• Oversee internal and external document review process.
• Establish and uphold proper information configuration management in support of engineering, procurement, construction and Quality Assurance.
• Ensure documents meet quality control standards and comply with corporate policies.
• Collaborate with project material control, scheduling, expediting, construction, quality assurance and client engineering to ensure time/cost effectiveness of all documentation activities.
• Maintain the accuracy, completeness and compliance of Aconex data, conducting quality assurance checks/audits, and generating reports and dashboards.
• Provide training and support of project and department users to effectively deploy Aconex information management system.
• Oversee and development of document control information specialist across the enterprise and portfolio of US based projects
• Works with Aecon’s Corporate Nuclear Technical Services management to implement company wide applications for project information and records management.
• Identify areas for improvement in the utilization, effectiveness and efficiency in the US Nuclear Team’s application of Aconex and document management system.
• Provide subject matter expertise and leadership in budgeting, staffing, and professional development of information documentation and records management personnel

What You Bring to the Team:

• Bachelor’s degree in records management, business administration, construction management, information technology or equivalent
• Minimum of 12 years in information management with a minimum of 3 years in a lead/supervisory role on a large construction project.
• Knowledge of federal laws and policies associated with records management and handling of Controlled Unclassified Information and Nuclear Quality Assurance records.
• Knowledge of Commercial Nuclear Regulatory Guides associated with Document Control and Records Management and industry standards defined by Nuclear Information and Records Management Association (NIRMA)
• Citizen of the United States
• Ability to obtain DOE/DOD/NRC clearance as necessary
• Experience working on large-scale engineering, procurement and construction (EPC) projects.
• Strong proficiency in enterprise document management, relational databases, and internet based project collaboration systems.
• Capability in performing comprehensive duties that require extensive and diversified experience and the ability to make independent decisions.
• Problem solving mindset to support users and troubleshoot issues, evaluate options and resolve complex problems within the Aconex platform.
• Strong knowledge and experience to establish, modify and maintain information management processes and procedures utilizing Aconex content management system.
• Proven training methodologies and knowledge to strengthen and develop project information management personnel in the implementation of their responsibilities and ensure implementation compliance
• Proficiency in Microsoft Office Suite of tools.
• Maximize utilization and collaboration of data sharing across the projects, departments, client and project management groups
• Must have the ability to handle all matters in a confidential and professional manner.
• Excellent organizational, communication and customer relationship skills to build and support stakeholders expectations.
• Must have a full appreciation of the importance of Quality Assurance Programs and their significance to the nuclear and federal industries
• Leadership qualities to be an effective change agent possessing excellent communication skills to engage stakeholders and the agility for adapting to an evolving culture