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Office Coordinator
Office CoordinatorHayward Contracting • Wilmington, NC, US
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Office Coordinator

Office Coordinator

Hayward Contracting • Wilmington, NC, US
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Job Description

Job Description

Benefits :

  • Company parties
  • Competitive salary
  • Employee discounts
  • Paid time off
  • Wellness resources

Company Description

Hayward Contracting is a dynamic and innovative construction company dedicated to providing professional workmanship and value to your home. We are committed to fostering a collaborative and supportive work environment where every team member can thrive and contribute to our collective success.

Position Overview :

We are seeking a proactive and organized Office Coordinator to join our team. The Office Coordinator will be responsible for ensuring the smooth operation of our office on a day-to-day basis. This role requires excellent communication skills, strong attention to detail, and the ability to juggle multiple tasks efficiently.

Key Responsibilities :

  • Administrative Support : Provide administrative support to various departments, including managing correspondence, scheduling appointments, and organizing meetings.
  • Office Management : Maintain a clean, organized, and welcoming office environment. This includes managing office supplies, equipment, and facilities, as well as coordinating maintenance and repairs as needed.
  • Front Desk Reception : Serve as the first point of contact for visitors and callers, greeting guests, answering phones, and directing inquiries to the appropriate person or department.
  • Travel Coordination : Assist with travel arrangements for employees, including booking flights, hotels, and transportation as necessary.
  • Event Coordination : Support the planning and execution of company events, meetings, and conferences, including coordinating logistics, catering, and audiovisual requirements.
  • Document Management : Maintain and organize physical and electronic files, ensuring that documents are accurately labeled, stored, and easily accessible.
  • Vendor Management : Liaise with vendors and service providers, such as cleaning services, catering companies, and office supply vendors, to ensure timely and efficient delivery of services.
  • Budget Tracking : Assist with tracking office expenses and maintaining budget records, including processing invoices and expense reports.
  • Employee Support : Provide support to employees on various administrative tasks, such as scheduling appointments, processing paperwork, and coordinating office events or celebrations.
  • Special Projects : Assist with special projects and initiatives as assigned by management, which may include research, data analysis, or other administrative tasks.

    • Qualifications :

  • Bilingual Preferred (Spanish / English)
  • High school diploma or equivalent; additional qualifications in office administration or related field are a plus.
  • Proven experience in an administrative role, preferably in an office environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications.
  • Excellent communication and interpersonal skills, with the ability to interact professionally with employees, clients, and vendors.
  • Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Proactive attitude and ability to work both independently and as part of a team.
  • Flexibility and adaptability to changing priorities and deadlines.

    • Benefits :

  • Competitive salary
  • Retirement savings plan with employer match
  • Paid time off and holidays
  • Professional development opportunities
  • Collaborative and inclusive work environment
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    Office Coordinator • Wilmington, NC, US

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