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Office Manager
Office ManagerRussian School of Mathematics • Fremont, CA, United States
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Office Manager

Office Manager

Russian School of Mathematics • Fremont, CA, United States
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Description

RSM's unique approach develops critical thinking and has built excellence in math since 1997. Recently featured by NPR and the Atlantic magazine as one of the players in the "Math Revolution" and ranked one of the best schools in the world by the Johns Hopkins Center for Talented Youth, RSM helps children of all levels build a solid math foundation and develop their critical-thinking and problem-solving skills. For nearly two decades, RSM students have consistently achieved remarkable scores on standardized tests and in national and international math competitions, although attaining top test scores is just one of the benefits of our program. RSM helps students of all levels become more confident in math and develop a deeper understanding of the subject.

RSM is looking to hire an Office Manager at our Fremont, CA location. The office manager position is responsible for the smooth operation of branch office activities, including all administrative support to branch employees, purchasing supplies, local marketing events and facilities. The Office Manager is also responsible for managing and coordinating office services and related activities, working with Principal to streamline administrative procedures, delegate tasks and supervise office staff.

The school is open from 3 : 30 pm to 8 : 30 pm on weekdays and 9 : 00 am to 6 : 00 pm on weekends.

Essential Duties and Responsibilities :

  • Organizes office operations and procedures.
  • Provides general support, assistance to principal, customers, parents and vendors.
  • Manages school's schedules, calendars and organizes and schedules meetings.
  • Monitors and maintains office supplies inventory, reviews, approves / orders office supply

acquisitions.

  • Handles customer / parents inquiries and complaints.
  • Manages relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.
  • Coordinates the tutoring program including scheduling, resource allocation and execution.
  • Assigns and monitors clerical, administrative and secretarial responsibilities and tasks among office staff.
  • Manages the school's Facebook page.
  • Participates actively in the planning and execution of company events, beginning of the school year and summer school.
  • Coordinates office staff activities to ensure maximum efficiency.
  • Provides orientation and training to new employees.
  • Oversees adherence to office policies and procedures.
  • Acts as Acting Principal when scheduled by the Principal to ensure student safety in the school and respond to safety incidents.

    • Qualifications :

  • Bachelor's degree or equivalent.
  • 1-2 years of previous experience in office management
  • Excellent computer skills including Microsoft Office Suite (Excel, Word, PowerPoint)
  • Ability to learn new software as necessary
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Heavy emphasis on customer satisfaction and active listening
  • Excellent time management skills and ability to multitask and prioritize work
  • Attention to detail and problem solving skills
  • Ability to handle sensitive and confidential information
  • Well organized, flexible and enjoys the administrative challenges of supporting an office of

    • diverse people.

  • Experience and desire to work in a fast-paced environment.

    • Benefits :

    RSM offers a comprehensive benefits package to eligible employees to support your health, well-being, and financial future. Our benefits include :

  • Medical Insurance : Access to medical plans to fit your needs.
  • Dental Insurance : Comprehensive dental coverage.
  • 401(k) Retirement Plan : Save for your future with a company-matched 401(k)plan.
  • Pre-tax Savings : Take advantage of pre-tax savings options for eligible expenses, including health and dependent care.
  • RSM Tuition Discount : Enjoy discounted tuition for your eligible dependents for RSM classes.

    • RSM embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity. RSM is an Equal Opportunity / Affirmative Action Employer

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