Clinic Operations Manager - Physician Services

About AllCare.ai

AllCare.ai is transforming senior healthcare by delivering fully coordinated, in-facility care built around one shared care plan. We bring together in-facility providers — including primary care, psychiatry, podiatry, diagnostics, wound care, and chronic care management — alongside pharmacy services, all supported by a 24 / 7 medical concierge team to ensure seamless, high-quality care for residents.

At AllCare.ai, technology strengthens the connection between provider and patient. Our AI-powered platform automates charting, compliance, and predictive health alerts so providers can spend more time with patients and less time on administrative work. The result : smoother workflows, smarter decision-making, and stronger patient outcomes.

We currently serve Assisted Living Facilities across California and are expanding to new regions. Our mission is simple — to give healthcare providers the tools, support, and time they need to deliver exceptional care for seniors.

Role Overview

We’re seeking an experienced Clinic Operations Manager – Physician Services to lead the operational foundation of AllCare’s clinical programs. This role is central to ensuring smooth, efficient, and compliant clinic operations while supporting our Medical Director and Medical Concierge team in delivering high-quality patient care.

You’ll oversee physician scheduling, patient coordination, compliance tracking, and cross-functional workflows — ensuring that clinical and administrative systems run seamlessly as AllCare scales its presence across California.

What You’ll Do

• Operational Leadership : Oversee daily clinic operations, ensuring efficient workflows from patient intake through care delivery.
• Clinical Coordination : Manage physician schedules and logistics across multiple specialties to optimize coverage and productivity.
• Patient Management : Supervise patient onboarding and ensure EMR accuracy, documentation integrity, and seamless care transitions.
• Compliance & Documentation : Maintain adherence to regulatory standards and ensure all care plans, medications, and notes are accurately documented.
• Stakeholder Collaboration : Act as a liaison between facilities, physicians, and patients to ensure operational efficiency and satisfaction.
• Team Management : Lead, train, and support the Medical Concierge team to deliver exceptional service and accountability.

Requirements

Qualifications

Preferred Qualifications

Benefits

What We Offer

Compensation : $95,000–$125,000 / year (commensurate with experience)

Full Benefits : Medical, Dental, Vision, and 401(k)

Paid Time Off & Sick Leave

Professional Growth : Opportunities for leadership development and cross-functional collaboration