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Events Coordinator
Events CoordinatorEducated Solutions Corp • New York, New York, United States
Events Coordinator

Events Coordinator

Educated Solutions Corp • New York, New York, United States
[job_card.1_day_ago]
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  • [job_card.full_time]
  • [job_card.temporary]
[job_card.job_description]

Our client, a leader in commercial real estate, is seeking a highly organized and people-focused Events Coordinator to support event operations at the World Trade Center campus in New York, NY. This is a full-time, hybrid position working 4 days a week onsite and a max of 1 hybrid day a week . This position operates Monday–Friday 9 : 00am-5 : 00pm , with evening and weekend hours as well as additional overtime required to support event activity. This position starts as a 7-month contract opportunity and pays $26.50-30 per hour based on experience. This role offers the opportunity to work in a dynamic, fast-paced environment where cross-functional coordination, strong communication, and hands-on problem-solving are essential. The Events Coordinator will play a key role in supporting event planning, facilitating approvals, and ensuring exceptional execution across a wide range of campus activations. This role is ideal for someone with strong interpersonal skills who is eager to learn and grow—rather than candidates from strictly corporate event-planning backgrounds.

Key Responsibilities

  • Contribute to the planning and execution of events and activations held across the campus.
  • Serve as a liaison with the Site Wide Property Management team to manage events on-site.
  • Assist stakeholders and tenants through the Special Event application process, ensuring all required permits and approvals are obtained from onsite government agencies.
  • Coordinate ancillary support services provided by the Site Wide Property Management Team and its consultants / contractors before, during, and after events.
  • Communicate regularly with internal departments to deliver event-related updates and notifications.
  • Collaborate with digital and social media teams on event marketing, promotion, and post-event reporting.
  • Partner with external vendors and clients to ensure timely delivery of services and materials.
  • Assist with event record-keeping and tracking associated costs.
  • Oversee the permitting process for film and photo requests from stakeholders, tenants, and external clients.
  • Provide general administrative support to the CX Program Manager.
  • Proactively introduce new concepts, ideas, and opportunities for programming enhancements.
  • Support event operations during off-hours when needed.

Qualifications

  • Bachelor’s degree or equivalent level of education.
  • 2–3 years of professional work experience in event management.
  • Exceptional attention to detail with a proactive, solutions-oriented mindset.
  • Strong verbal and written communication skills.
  • Ability to provide day-to-day administrative support to the CX Team and Site Wide Property Management.
  • Willingness to work extended hours, weekends, and holidays as required for event needs.

    • Preferred Skills & Experience

  • Bachelor’s degree in Event Management, Hospitality / Venue Management, Project Management, or a related field.
  • Strong organizational and analytical skills with the ability to track deliverables.
  • Excellent interpersonal skills; comfortable engaging with senior stakeholders and cross-functional teams.
  • Ability to work efficiently in a fast-paced environment and manage multiple priorities.
  • Proficiency in Microsoft Office (Excel, Word, PowerPoint, SharePoint).
  • Experience with venue management software such as Salesforce, VenueOps, or similar tools is a plus.
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