Administrative Assistant II

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At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles. As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees. We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives.

About This Role

Responsible for providing administrative support to the department. Maintains departmental files and processes grant-related requests. Prepares payroll, processes electronic purchase orders, and assists with budget activities. Loads information, generates reports, and prepares correspondence. Provides accurate information to internal and external stakeholders. This is a grant funded position. Continued employment is contingent upon grant funding.

What a day of an Administrative Assistant II looks like :

• Performs administrative and secretarial duties that require broad and comprehensive knowledge of the organization's policies and operations. Schedules appointments and meetings.
• Prepares requisitions and electronic purchase orders; submits to manager for processing.
• Assists in the preparation of and may transfer budget items, as needed.
• Maintains and controls records. Includes database, logs, cost records, and general records. Does not include bookkeeping.
• Sets up and organizes files and manuals and distributes as needed.
• Types and edits forms, reports, memos, and correspondences. Includes word processing.
• Designs spreadsheets, with multiple function formulas and links. Enters or edits data to existing database files.
• Inputs and edits standard text for routine correspondence and reports.
• Responds to inquiries from all levels of employees or external sources regarding a variety of questions.
• Assists with the production of presentations with unique and customized formatting patterns.
• Determines need of office supplies, equipment, and materials. Orders new office supplies and equipment as needed.
• Performs other job-related duties as assigned.

We'd love to hear from you if you have the following :

Licenses, Registration, Certifications, or Special Requirements : Regular physical attendance required.

Work Environment and Physical Demand : Reach and grasp objects, stoop, bend, kneel, crouch, or crawl, use of video display terminal, use of manual dexterity and fine motor skills, communicate information orally and in writing, receive and understand information through oral and written communication, proofread and check documents for accuracy, work a fluctuating work schedule.

This job description is intended to be generic in nature and describe the essential functions of the job. It is not an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority. Certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.

The minimum base pay for this position starts at $16.51 per hour; however, the offer may vary based on the candidate's education and experience.

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Ready To Apply? Here's Your Application Preparation!

Please review the following information to apply for a position at Palm Beach State College :

Application Deadline : This position will close on November 13, 2025 at 11 : 59pm.