Administrative Support for Intensive Coaching Program

Administrative Support for Intensive Coaching Program

We are seeking an Intensive Program Support Specialist (Administrative Specialist 2) to join our Office of Education, Innovation, and Improvement (OEII) at the Oregon Department of Education. This is a permanent position represented by the Service Employees International Union (SEIU).

This position follows a hybrid work model. Onsite presence will be required when business or operational needs are best supported in person, such as collaboration, training, or work that requires access to onsite resources. Employees approved to work remotely must have a reliable and secure internet connection and maintain a professional work environment that supports productivity. While working remotely, employees are expected to maintain the same level of performance, responsiveness, communication, and availability as they would in the office.

What you will do!

Provide administrative support to the District and School Effectiveness Team and the Intensive Coaching Program in program planning, research, analysis, and interpretation; coordinate process and structure for all Intensive Coaching Program activities; support writing and adoption of OARs needed to govern project implementation. Collaborate with multiple teams to create and maintain efficient systems for all Intensive Coaching Program and Oregon's redesigned accountability efforts. Research issues, edit / write reports, maintain budget reports, conduct travel support, schedule and maintain meetings, communicate with school districts, ESD's, nonprofits and other education partners across the state.

Typical duties include :

• Track program deliverables and support progress monitoring in collaboration with Intensive Coaching Program Specialists.
• Coordinate and monitor program implementation for compliance with state and federal laws, grant requirements, and agency goals.
• Coordinate and support internal and external meetings, including scheduling, technology setup, and note-taking for both virtual and in-person formats.
• Support virtual meetings using platforms such as Zoom and Microsoft Teams.

Minimum Qualifications :

ODE reviews resumes to determine whether applicants meet the minimum qualifications for this position. Please ensure your resume clearly reflects your relevant experience, as it will be used in place of detailed Workday work history for this agency-specific recruitment.

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An equivalent combination of education and experience.

Preferred Skills & Knowledge (Desired Attributes) : A cover letter is required and is an important part of the application process. All application materials are reviewed by Human Resources, the Hiring Manager, and panel members throughout the recruitment process. Your cover letter is a key opportunity to speak directly to each decision-maker, highlight your skills and experience, and demonstrate how your qualifications align with the desired attributes for this role. Cover letter must be no more than two pages.

Our Agency Mission and Office Culture : The Oregon Department of Education's (ODE's) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its mission, ODE has the vision to ensure all students have access to and benefit from a world-class, wellrounded, and equitable education system.

This position is in the Office of Education Innovation and Improvement (EII) and will report to the Director of District and School Effectiveness, who in turn reports to the Assistant Superintendent for Education Innovation and Improvement. The work of EII impacts local school districts, education service districts, professional associations, and other agencies involved in education programs in kindergarten through post-secondary education. Staff members will work with a variety of state agencies and individuals on educational program planning, curriculum development, professional development for teachers and administrators and compliance with federal and state laws / regulations.

Oregon State provides amazing benefits! Follow the link below to learn more : Oregon Job Opportunities : Benefits : State of Oregon

Application Resources & Information :

Additional Information :

The Department of Education is an equal employment opportunity & affirmative action employer committed to a diverse workforce. The Department strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.

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