Administrative Coordinator

Job Title: Administrative Coordinator

Position Summary

The Administrative Coordinator plays a vital role in maintaining efficient office operations and supporting organizational functions. This position involves managing schedules, coordinating meetings, handling communications, maintaining records, and assisting with budget tracking. The ideal candidate is highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Key Responsibilities

• Coordinate and manage daily administrative tasks across departments to ensure smooth operations.
• Schedule meetings, appointments, and travel arrangements for staff and executives.
• Maintain organized records including budgets, invoices, school attendance and internal documentation.
• Process incoming communications such as emails, phone calls, and mail, routing them appropriately.
• Support Business Manager with onboarding, timesheets, and expense reports.
• Prepare reports, presentations, and correspondence as needed.
• Coordinate transportation, after-care, and after-school activities arrangements.
• Order and track supplies

Required Skills & Qualifications

• Proven experience in administrative or office coordination roles.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong proficiency in Google Office Suite (Docs, Sheets, Forms)
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• High attention to detail and problem-solving skills.
• Familiarity with budgeting and financial tracking is a plus.

Education & Experience

• High School Diploma, Associate’s or Bachelor’s degree in Business Administration, Office Management, or related field preferred.
• 2–4 years of relevant administrative experience.

Hours: Monday-Thursday, 9am-5pm, Friday’s 9am-4:30pm