Program Manager

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The Florida Legislature
Office of Legislative Services – Finance and Accounting

JOB TITLE

Program Manager

GENERAL SUMMARY

This position is responsible for professional work planning, directing, and coordinating a management support function, or phases of a diversified program such as finance and accounting, budgeting, staff development or training, human resources, purchasing, or similar programs for the Florida Legislature.

EXAMPLES OF WORK PERFORMED

• Responsible for the fiscal year-end process for the Florida Legislature
• Prepare financial forms and adjustments from the Department of Financial Services
• Act as a liaison with the Department of Financial Services
• Prepare the financial statements for the Florida Legislature and share those with the independent auditing firm
• Supervise and oversee the annual audit of the Florida Legislature’s financial statements with the independent auditing firm and ac as a liaison with the firm and any legislative entity and the Department of Financial Services (DFS)
• Responsible for providing the Statewide Cost Allocation Plan (SWCAP reports to the Auditor General and the Office of Program Policy Analysis and Governmental Accountability (OPPAGA)
• Responsible for auditing, approving, and submitting daily vouchers to the Department of Financial Services and resolving any issues related to voucher posting
• Reconciling Departmental FLAIR to Central FLAIR/Administer access control for FLAIR, RDS, Natural Security, Legislative Travel System, SunCom System, and FLAIR-related systems
• Responsible for confirming other state agency transfers
• File Ethics quarterly and annual financial reports
• Prepare financial disclosures, fines, accounts receivables, and accounts payables
• Prepare compensated absences
• Batch uploads
• Establish new accounts in FLAIR- expansion files, title files, object codes
• Reconcile petty cash and revolving fund
• Process the monthly postage cost distribution
• DFS duplicate payments and auto payments
• Review and sign sales and use tax returns
• Asset Management- all aspects of the FLAIR Property System, including depreciation
• Managing the daily, monthly, and annual vouchering process
• Back up for the Budget Program Manager
• Assist in the Preparation of Finance & Accounting Policies and Procedures
• Analyze current procedures for improvement and efficiency
• Generate reports in Information Warehouse and other reporting applications and distribute to staff
• Serve on team to assist with Florida PALM project readiness, training and implementation
• Maintain financial or other administrative records
• Monitor budgetary activities, and prepares status reports
• Analyze expenditure patterns or administrative practices and may advise Legislators, office directors and managers on financial, human resource, payroll, purchasing or budgetary matters
• Perform other related duties as required

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of the principles, practices, and procedures of accounting, budgeting, human resources, purchasing, staff development, or training
• Knowledge of relevant computer programs
• Ability to supervise people
• Ability to determine work priorities, assign work, and ensure proper completion of work assignments
• Ability to communicate effectively verbally and in writing
• Ability to establish and maintain effective working relationships with others
• Ability to formulate policies and procedures
• Ability to understand and apply related rules, regulations, policies, and procedures
• Ability to work independently
• Ability to solve problems and make decisions
• Ability to use tact and exercise good judgment when interacting with Legislators and staff, other agencies, and the public

MINIMUM QUALIFICATIONS

A bachelor’s degree from an accredited college or university with major coursework in accounting, business, or public administration, or a related field, and five years of professional experience in accounting, auditing, budgeting, human resources, staff development or training, purchasing, research, analysis, program planning and evaluation, or administrative work; or

A master’s degree from an accredited college or university in accounting, or possession of a Certified Public Accountant (C.P.A.) A certificate in business or public administration, or a related field, can substitute for one year of the required experience.

Professional experience as described above can substitute on a year-for-year basis for the required college education

SALARY

Commensurate with experience.

The Legislature offers a competitive benefits package.

APPLICATION DEADLINE

Open until filled

ACCOMMODATION FOR DISABILITY

If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.

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